17:00:57 <ddemaio> #startmeeting 17:00:57 <bugbot> Meeting started Tue May 10 17:00:57 2016 UTC. The chair is ddemaio. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:00:57 <bugbot> Useful Commands: #action #agreed #help #info #idea #link #topic. 17:01:17 <ddemaio> The plan is to have the meeting from 1700 UTC to 1800 UTC 17:01:27 <ddemaio> #chair ddemaio 17:01:27 <bugbot> Current chairs: ddemaio 17:01:34 <ChrisBr> hi ddemaio 17:01:39 <ddemaio> hi 17:01:44 <ddemaio> #info Conference update - current numbers as of May 10: 170 Registration. Confirmed: Lightning Talk: 7; Short Talk: 24; Long Talk: 26; Workshop: 5 17:01:44 <ddemaio> There are roughly 35 more talks that need to be confirmed. Plus, we still need those who have accepted talks to register for the conference and confirm their talks 17:02:09 <alexandros> hi 17:02:17 <ddemaio> hi alexandros 17:02:26 <ddemaio> #topic Topics for meeting 17:02:26 <ddemaio> #info Accepted Proposals 17:02:26 <ddemaio> #info Requests for TSP Timeline 17:02:26 <ddemaio> #info Marketing Status 17:02:26 <ddemaio> #info Keynote Update 17:02:27 <ddemaio> #info Trello Cards 17:02:29 <ddemaio> #info Start Scheduling 17:02:31 <ddemaio> #info Equipment update 17:02:33 <ddemaio> #info Swag update 17:02:50 <ddemaio> All proposals for oSC16 have been accepted. Based on people confirming by May 23, more talks might be accepted. 17:03:27 <ddemaio> Should we push that back to May 30 17:04:09 <ddemaio> I talked with awafaa and he would like to put out info about the TSP and who is being supported around May 22 17:04:56 <ChrisBr> yep, I'd wait for tsp then 17:05:07 <ddemaio> I think if we give people a week after they get TSP notification if would be good. 17:05:16 <ddemaio> thanks for the second chrisbr 17:05:50 <ddemaio> #info proposals should be confirmed by May 30 17:06:26 <ddemaio> #Topic Requests for TSP Timeline 17:06:36 <ddemaio> #info The last day to submit TSP requests was May 9. Expected notification is by May 22 17:07:01 <ddemaio> #Topic Marketing Status 17:07:01 <ddemaio> Annoucement article - http://bit.ly/1KY0ilr 218 clicks 17:07:01 <ddemaio> T-Shirt Article for submitting proposals - http://bit.ly/1QxzN2H 308 clicks 17:07:01 <ddemaio> Hotel/hostel announcement - http://bit.ly/1QBp3o8 128 clicks 17:07:01 <ddemaio> Update on openSUSE Conference - http://bit.ly/1MVxAgQ 190 clicks 17:07:02 <ddemaio> oSC16 promo video published today - http://bit.ly/1RC2ArO 473 Views 17:07:04 <ddemaio> Conference update - http://bit.ly/1YGDSHr 85 clicks 17:07:06 <ddemaio> Round 1 of proposals released - http://bit.ly/24tRcml 171 clicks 17:07:08 <ddemaio> openSUSE Conference Proposals accepted - http://bit.ly/1YhABOO 73 clicks 17:07:10 <ddemaio> Official posters ordered 17:08:47 <ChrisBr> ddemaio: have you sent the posters to the universities? 17:09:00 <ddemaio> yes 17:09:03 <ChrisBr> to our contacts at uni erlangen, nürnberg and bamberg? 17:09:05 <ChrisBr> okay, cool! 17:09:07 <ddemaio> these are new posters 17:09:11 <ChrisBr> did you receive any response? 17:09:28 <ddemaio> I haven't heard anything. 17:10:00 <ddemaio> I hand delievered to bamberg and erlangen and sent the posters to NUE and Regensburg by post 17:10:22 <ddemaio> #action highlight talks (May 1 - June 20) If you have confirmed a talk and would like to help publicize it, add the title to http://bit.ly/1rsTAeV 17:10:50 <ddemaio> I haven't gotten around to this yet because I am still waiting on more confirmations 17:10:52 * victorhck reading 17:13:05 <ddemaio> #Topic Keynote Update 17:13:05 <ddemaio> #info I talked with Frank and he said he wants to do the keynote, so we are continuing as planned 17:13:57 <ddemaio> #info June 22 - Aaron Seigo or Georg Greve (suggested) 17:13:57 <ddemaio> #info June 23 - Frank Karlitschek (Planned) 17:13:57 <ddemaio> #info June 24 - Norman Fraser, Ph.D. (Planned) 17:13:57 <ddemaio> #info June 25 - Michael Miller (Planned) 17:13:57 <ddemaio> #info June 26 - Meeting with the Board (Planned) 17:14:19 <ChrisBr> planned means confirmed by the speaker? 17:14:40 <ddemaio> yes, I will update for next week 17:15:27 <ddemaio> I tend to use planned because you never know what can happen. 17:15:32 <ChrisBr> ok 17:15:59 <ddemaio> #Topic Trello Cards 17:16:00 <ddemaio> #info Trello Cards are updated https://trello.com/b/xhSviOKO 17:17:08 <ddemaio> #topic Start Scheduling 17:17:08 <ddemaio> # Scheduling has begun. We need the Saal room cleared on June 24 by 17:00. The Galerie must be finished on June 25 at 17:00. 17:18:10 <ddemaio> There are about 14 talks already scheduled 17:18:53 <ddemaio> I found out some good news that SaltStacks CTO and co-founder will be presenting with a colleague doing a live demo on the first day 17:18:54 <ChrisBr> what do you mean cleared by 17:00? 17:18:59 <ddemaio> pretty cool 17:19:26 <ddemaio> ChrisBr: yes 17:20:20 <ddemaio> one is for the band in Saal and we dont have the galarie on June 26 17:21:52 <ddemaio> #topic Equipment update 17:21:52 <ddemaio> #Info Audio system has been ordered for the two big rooms for the conference. SUSE Band will have audio engineer + audio system. 17:21:52 <ddemaio> #info video team is working on at plan to video the conference. 17:21:52 <ddemaio> #info Internet at venue is being upgraded to a T1 ISP. (Progress known next week) 17:21:52 <ddemaio> #info Projector screen ordered for Saal 17:22:44 <ddemaio> I'm am looking for another screen for the Galerie 17:23:23 <ddemaio> Also, we have enough power strips, but I will need to get some more extension cords 17:24:02 <ddemaio> #action purchase more extension cords 17:24:25 <ddemaio> #action send seating chart 17:25:18 <ddemaio> do we want the seats in the big rooms like a v or straight rows 17:25:40 <ChrisBr> ddemaio: do they have pictures of it? 17:25:58 <ddemaio> of? 17:26:05 <ddemaio> the rooms? 17:26:42 <ChrisBr> the seating chart 17:27:34 <ddemaio> http://pho.to/A8yHe 17:27:54 <ddemaio> no. I have to send them what we want 17:28:07 <ChrisBr> ah okay 17:28:27 <ddemaio> v or a line 17:28:49 <ChrisBr> I'd go with a line (that's what on the image, isn't it?) 17:29:10 <ddemaio> yes 17:29:38 <ChrisBr> the number of available seats is the same? 17:30:17 <ddemaio> yes 17:30:41 <ddemaio> We can seat 515. Should we tell them seats for 300 17:31:37 <ddemaio> We have 170 registered right now. 17:31:40 <ChrisBr> yeah, maybe! 300 should be enough and having less empty seats looks better on pictures ;) 17:32:01 <ddemaio> ok 17:32:21 <ddemaio> We could adjust if we see it grow rapidly in the next two weeks 17:32:23 <ChrisBr> adding a few more seats shouldn't be a problem if we really need them ... 17:32:29 <ChrisBr> I guess 17:32:42 <ChrisBr> but I also doubt that we will have more than 300 people 17:33:48 <ddemaio> me too. It looks like it is trending with a slow raise now 17:35:19 <ddemaio> #topic Swag 17:35:19 <ddemaio> #info stickers received 17:35:19 <ddemaio> #info Pins received 17:35:19 <ddemaio> #info Bag ordered 17:35:19 <ddemaio> #info Tshirts ordered - sample was made 17:35:20 <ddemaio> It looks good 17:37:15 <victorhck> Swag ?? 17:37:23 <victorhck> searching... 17:37:54 <victorhck> ¿? 17:38:10 <ddemaio> swag 17:38:56 <ddemaio> anything else we should discuss 17:39:02 <ddemaio> ? 17:40:16 <ChrisBr> how many shirts did you order? Did you only order for the registered people? 17:40:43 <jmason> ddemaio: are you scheduling the sessions for the co-hosted confs? 17:41:28 <ddemaio> jmason: not all 17:41:40 <ddemaio> kolab will do their own schedule 17:42:21 <ddemaio> labs, salt and ownClouds I am doing. Did you want to take a look at it 17:42:35 <jmason> ddemaio: is that the responsibility of the program committee? 17:42:35 <ChrisBr> hmm, would be cool to have one schedule for the whole conference 17:43:08 <ddemaio> I'm in touch with kolab to get the info, so I can put it in and we can have one schedule 17:43:11 <ChrisBr> so that the visitor does not to have on several places for the schedule 17:43:18 <ddemaio> I can export from osem - correct 17:43:19 <jmason> ChrisBr: I assume since all the sessions are in the osem instance, it will all be on the same schedule 17:43:22 <ChrisBr> ah ok! That would be good 17:43:28 <jmason> just a matter of who moves the boxes around ;-) 17:43:51 <ChrisBr> jmason: not really atm as kolab does the talk submission in their own tool 17:44:00 <jmason> oh 17:44:00 <ChrisBr> so we don't know their talks atm 17:44:09 <ddemaio> not yet 17:44:17 <jmason> okay 17:44:52 <ChrisBr> but anyway, if the give us their schedule in advance we can insert it into osem and add it to the schedule ... just a little bit of extra work 17:45:03 <ChrisBr> but I think it would be worth! 17:45:38 <jmason> ddemaio: it would be good to get a draft as well, just to make sure they are making progress on the task. 17:46:11 <jmason> We had a co-located miniconf fail at LFNW - we chose not to babysit and they failed to complete :/ 17:47:35 <ddemaio> jmason: thank you. I will ask them for one 17:48:58 <ddemaio> #action get draft schedule from kolab 17:49:21 <ddemaio> Anything else we want to discuss 17:49:39 <Amey_India> Hello. Just FYI, I have updated #oSC16 information at openSUSEConf's twitter account just now. I am now searching for compact logo which can fit in at openSUSEConf's twitter profile. :-) 17:50:16 <Amey_India> And now creating #oSC16 event at opensuse's facebook group. 17:50:36 <ddemaio> Amey_India: thank you 17:51:04 <Amey_India> No prob ^_^ 17:53:11 <ddemaio> icon http://pho.to/A8yO9 17:55:09 <ddemaio> #topic Topics for next meeting 17:55:09 <ddemaio> #info Accepted Proposals 17:55:09 <ddemaio> #info Marketing Status 17:55:09 <ddemaio> #info Keynote Update 17:55:09 <ddemaio> #info Trello Cards 17:55:11 <ddemaio> #info Start Scheduling 17:55:13 <ddemaio> #info Equipment update 17:55:15 <ddemaio> #info Swag update 17:55:32 <ddemaio> #link Week 12 - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-05-03-17.02.html 17:55:32 <ddemaio> #link Week 11 - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-04-26-17.03.html 17:55:32 <ddemaio> #link Week 10 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-04-19-17.00.html 17:55:32 <ddemaio> #link Week 9 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-04-05-17.02.html 17:55:34 <ddemaio> #link Week 8 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-29-17.04.html 17:55:37 <ddemaio> #link Week 7 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-22-17.01.html 17:55:40 <ddemaio> #link Week 6 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-15-17.00.html 17:55:43 <ddemaio> #link week 5 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-08-17.00.html 17:55:46 <ddemaio> #link week 4 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-01-17.01.html 17:55:51 <ddemaio> #link week 3 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-23-17.00.html 17:55:54 <ddemaio> #link week 2 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-16-17.00.html 17:55:57 <ddemaio> #link week 1 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-02-16.59.html 17:56:00 <ddemaio> #link Trello board - https://trello.com/b/xhSviOKO 17:56:02 <ddemaio> #link Outreach - https://coderdojo-nbg.org/ 17:56:04 <ddemaio> #link - https://owncloud.org/hackathon/ 17:56:06 <ddemaio> #link RibWich - http://www.ribwich.de 17:56:14 <ddemaio> Any other actions we should add 17:56:44 <ddemaio> #link Picture of the big hall http://pho.to/A8yHe 17:57:28 <ddemaio> Thank you everyone for joining in this week 17:58:01 <ddemaio> #endmeeting