17:03:42 <ddemaio1> #startmeeting 17:03:42 <bugbot> Meeting started Tue Apr 26 17:03:42 2016 UTC. The chair is ddemaio1. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:03:42 <bugbot> Useful Commands: #action #agreed #help #info #idea #link #topic. 17:04:02 <ddemaio1> #chair ddemaio1 17:04:02 <bugbot> Current chairs: ddemaio1 17:04:16 <ddemaio1> #info Conference update - current numbers as of April 26: 153 Registration, 133 proposals (does not include Kolab and 1 more keynotes. Expect a few more items to be added) 17:04:29 <ddemaio1> #topic Topics for meeting 17:04:29 <ddemaio1> #info Program Committee Update 17:04:29 <ddemaio1> #info Entertainment Update 17:04:29 <ddemaio1> #info Requests for TSP Timeline 17:04:29 <ddemaio1> #info Marketing Status 17:04:29 <ddemaio1> #info Structure/Capacity Update 17:04:31 <ddemaio1> #info Equipment Update 17:04:33 <ddemaio1> #info Swag Update 17:05:38 <ddemaio1> #Topic Program Committee update 17:05:38 <ddemaio1> #info Selecting presentations 17:05:38 <ddemaio1> The PC team is rating the presentations. The highest rating well be accepted. 17:05:38 <ddemaio1> #info Need rating from the committee to be finished by Friday 17:05:38 <ddemaio1> There are Lightning Talk: 11 Short Talk: 50 Long Talk: 46 Workshop: 13 entered. 17:06:26 <ddemaio1> I did some calculations about the presentations. 17:06:58 <ddemaio1> Right now, capacity is limited to 78 hours for Lightning Talks, Short Talks, Long Talks and Workshops. I am trying to get another room to add a few more hours to the program. 17:07:17 <ddemaio1> There is 128 hours of submissions, which means the Program Committee will need to reject 39 percent of the submissions. 17:08:18 <ddemaio1> If we get an extra room, we can lower the percentage of submissions that are rejected 17:09:07 <ddemaio1> Any discussion we want to have on this topic? 17:10:36 <ddemaio1> ok 17:10:50 <ddemaio1> #Topic Entertainment Update 17:10:50 <ddemaio1> June 21 - pre-conference party (agreed) 17:10:50 <ddemaio1> June 22 - City Tour 17:10:50 <ddemaio1> June 23 - City Tour 17:10:50 <ddemaio1> June 24 - SUSE Band (6:30 p.m. - 8 p.m.) 17:10:51 <ddemaio1> June 25 - City Tour 17:10:53 <ddemaio1> June 26 - Beer Garden (suggestion) 17:11:04 <ddemaio1> openSUSE beer for the pre-conference party is ordered 17:11:16 <ddemaio1> #info The city tours are entered into the schedule. 17:11:17 <ddemaio1> Registration is required. Still need to work out the details of the registration and 25 person limit 17:11:47 <ddemaio1> #info Requests for TSP Timeline 17:11:47 <ddemaio1> Requests can start now. 17:11:48 <ddemaio1> #info May 9 is the last day to submit a TSP request for oSC16. 17:11:48 <ddemaio1> Please make sure to start your TSP for oSC16 between now and then 17:11:48 <ddemaio1> #link https://en.opensuse.org/openSUSE:Travel_Support_Program 17:12:26 <ddemaio1> #Topic Marketing Status 17:12:26 <ddemaio1> Annoucement article - http://bit.ly/1KY0ilr 218 clicks 17:12:26 <ddemaio1> T-Shirt Article for submitting proposals - http://bit.ly/1QxzN2H 308 clicks 17:12:26 <ddemaio1> Hotel/hostel announcement - http://bit.ly/1QBp3o8 128 clicks 17:12:26 <ddemaio1> Update on openSUSE Conference - http://bit.ly/1MVxAgQ 190 clicks 17:12:27 <ddemaio1> #info oSC16 promo video published today - http://bit.ly/1RC2ArO 473 Views 17:12:29 <ddemaio1> Conference update - http://bit.ly/1YGDSHr 85 clicks 17:12:31 <ddemaio1> #action highlight talks (May 1 - June 20) 17:13:05 <ddemaio1> Once we get the ratings and confirm the talks, we can highlight them 17:14:41 <ddemaio1> #topic Structure/Capacity 17:14:41 <ddemaio1> #info June 22 - SUSE Labs / SaltStack / IndieWebCamp (confirmed) 17:14:41 <ddemaio1> #info June 23 - oSC16/ownCloud (confirmed) 17:14:41 <ddemaio1> #info June 24 - oSC16 /Kolab (suggested) / ownCloud (confirmed) 17:14:41 <ddemaio1> #info June 25 - oSC16/Kolab/ CoderDojo (confirmed) 17:14:41 <ddemaio1> #info June 26 - oSC16 17:14:43 <ddemaio1> Mockup layout of the daily events - http://bit.ly/232WimZ 17:14:45 <ddemaio1> The items can be swapped out, but the breaks should remain. We must have the Saal room clear on June 24 at 17:00. The Galerie must be finished on June 25 at 17:00. 17:17:43 <ddemaio1> #topic Equipment update 17:17:43 <ddemaio1> #Info Audio system has been ordered for the two big rooms for the conference. SUSE Band will have audio engineer + audio system. 17:17:43 <ddemaio1> #info Internet at venue is being upgraded to a T1 ISP. (Progress unknown) 17:18:39 <ddemaio1> #topic Swag 17:18:40 <ddemaio1> #info stickers received 17:18:40 <ddemaio1> #info Pins ordered 17:18:40 <ddemaio1> #info Bag ordered 17:18:40 <ddemaio1> #info Tshirts are being ordered 17:18:40 <ddemaio1> #topic Topics for next meeting 17:18:42 <ddemaio1> #info Accepted Proposals 17:18:44 <ddemaio1> #info Requests for TSP Timeline 17:18:46 <ddemaio1> #info Marketing Status 17:18:48 <ddemaio1> #info Keynote Update 17:18:52 <ddemaio1> #info Trello Cards 17:18:54 <ddemaio1> #info Start Scheduling 17:18:56 <ddemaio1> #info Equipment update 17:18:58 <ddemaio1> #info Swag update 17:19:00 <ddemaio1> #link Week 10 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-04-19-17.00.html 17:19:03 <ddemaio1> #link Week 9 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-04-05-17.02.html 17:19:06 <ddemaio1> #link Week 8 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-29-17.04.html 17:19:09 <ddemaio1> #link Week 7 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-22-17.01.html 17:19:12 <ddemaio1> #link Week 6 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-15-17.00.html 17:19:15 <ddemaio1> #link week 5 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-08-17.00.html 17:19:18 <ddemaio1> #link week 4 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-01-17.01.html 17:19:23 <ddemaio1> #link week 3 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-23-17.00.html 17:19:26 <ddemaio1> #link week 2 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-16-17.00.html 17:19:29 <ddemaio1> #link week 1 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-02-16.59.html 17:19:32 <ddemaio1> #link Trello board - https://trello.com/b/xhSviOKO 17:19:34 <ddemaio1> #link Outreach - https://coderdojo-nbg.org/ 17:19:36 <ddemaio1> #link - https://owncloud.org/hackathon/ 17:19:38 <ddemaio1> #link RibWich - http://www.ribwich.de 17:20:46 <ddemaio1> If anyone wants to comment on the info above, please feel free. 17:21:04 <alexandros> ! 17:21:19 <alexandros> Do we have-need volunteers? 17:21:41 <alexandros> do we have something for that until know? 17:24:45 <ddemaio1> we could use some volunteers 17:26:01 <jclrb> Will some of these talks and workshops be available online? (Or are they not suitable to that format?) 17:26:22 <jclrb> (First time hearing about this, just curious) 17:27:11 <ddemaio1> Chris Branston will do lead that, but we can have a sign up sheet like you suggested on trello alexandros 17:27:34 <alexandros> thanks ddemaio1 17:28:11 <ddemaio1> jclrb: We plan of recording the presentations and posting them on the youtube channel like we did last year 17:28:28 <jclrb> Thats great, thanks ddemaio1 ! 17:30:03 <ddemaio1> jclrb: we do plan on having a meeting the last day, June 26. the board and several members will be there and we will take questions through IRC as well. 17:32:05 <ddemaio1> anyone else have any questions/comments 17:35:03 <ddemaio1> thx all 17:35:07 <ddemaio1> #endmeeting