17:00:35 #startmeeting 17:00:35 Meeting started Tue Apr 19 17:00:35 2016 UTC. The chair is ddemaio. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:00:35 Useful Commands: #action #agreed #help #info #idea #link #topic. 17:00:58 hi all. thx for coming to the oSC organizing meeting 17:01:05 hey guys 17:01:11 I’m going to post by topic. We can discuss the topic. I’ll add the info. If you want to add info to the topic, put a hashtag info. 17:01:11 The plan is to have the meeting from 1700 UTC to 1800 UTC 17:01:30 #chair ddemaio 17:01:30 Current chairs: ddemaio 17:01:31 #info Conference update - current numbers as of April 19: 143 Registration, 111 proposals (does not include Kolab and some keynotes. Expect more to be added) 17:01:43 #topic Topics for meeting 17:01:43 #info Entertainment Update 17:01:43 #info Structure Review 17:01:43 #info Outreach/Education Update 17:01:43 #info Marketing Update 17:01:43 #info Keynote Update 17:01:45 #info Trello Cards Update 17:01:47 #info Equipment update 17:01:49 #info Swag update 17:02:03 #Topic Entertainment Update 17:02:03 #info City Tour 17:02:03 cwh: is managing the city tour on June 25. He is working this out 17:02:32 List each day 17:02:32 June 21 - pre-conference party (agreed) 17:02:32 June 22 - open 17:02:32 June 23 - open 17:02:32 June 24 - SUSE Band (6:30 p.m. - 8 p.m.) 17:02:32 June 25 - City Tour 17:02:34 June 26 - Beer Garden (suggestion) 17:02:58 The city tour might be spread out across the 22, 23 and 25 17:03:46 We only have a few tour guides and the spots are limited, so we figure if we spread it out, it gives people a chance to do it 17:03:52 any thoughts 17:03:59 does that sound like a good idea 17:04:29 better than disallowing some people to take the tour ;-) 17:04:38 does that mean that the same tour will take place 3 times? 17:04:43 I just found another guide 17:06:14 will all tours be in english, or are you also planning for german tours? 17:06:24 I think that it might be two different ones 17:06:39 celler an city tour 17:06:41 (I'd expect quite some german visitors, OTOH I'm not sure if splitting by language is a good idea) 17:06:58 the guides are at least bilingual - so german tours are possible 17:07:37 Spreading it out will give people more options 17:07:53 the cellar tour has a limit of 25 people per tour, btw 17:08:42 given the amount of people we have, it would take three days to accommodate 75 people for that tour 17:09:51 there can be more tours per day - one takes ~75 minutes 17:10:56 We could offer 2 tours twice per day on June 22, 23 and 25. 17:11:35 I suggest the tours start at 6:30 and 8 17:11:43 so there are really 75 perople who want a cellar tour? 17:11:50 during check in at the conference we can provide them the choices 17:12:22 cwh42: are the guides willing to adapt 17:13:14 the point is, we have to do a reservation for the cellar tours 17:13:21 we could also put the tours in OSEM and have people sign up before they show up to the conference 17:13:29 then osem it is 17:13:54 thats really the only way that would also us to reserve 17:14:10 sound like a plan 17:14:15 ? 17:14:56 I can put the tours in OSEM 17:15:04 yes . it's the only way. we can't ask them before they arrive to tell us which day/hour is suitable. 17:15:17 cool 17:15:24 moving on to structure 17:15:28 #topic Structure 17:15:28 #info June 22 - SUSE Labs / SaltStack / IndieWebCamp(confirmed) 17:15:28 #info June 23 - oSC16/ownCloud (confirmed) 17:15:28 #info June 24 - oSC16 /Kolab (suggested) / ownCloud (confirmed) 17:15:28 #info June 25 - oSC16/Kolab//ownCloud Meet Up (suggested) / CoderDojo (confirmed) 17:15:29 #info June 26 - Docker Meetup (suggested) 17:15:31 #info - Room 2 Invis June 22 -24 17:15:33 View Current layout plan at http://bit.ly/1SrTgZT 17:16:49 I put invis in another room and open up the seminar room 2 17:17:32 Overall, things look good 17:18:10 we had a meeting with the venue on Friday and we can get another room if it is needed 17:19:33 Anything you want to discuss from the layout plan 17:20:24 All fine, I think 17:20:46 it's ok 17:21:01 Its just an overall structure. We can adjust as necessary 17:21:15 #topic Outreach/Education 17:21:15 #info CoderDojo for kids is on Saturday in Seminar Room 1. 17:22:42 #Topic Marketing Status 17:22:42 Annoucement article - http://bit.ly/1KY0ilr 218 clicks 17:22:42 T-Shirt Article for submitting proposals - http://bit.ly/1QxzN2H 308 clicks 17:22:42 Hotel/hostel announcement - http://bit.ly/1QBp3o8 128 clicks 17:22:42 Update on openSUSE Conference - http://bit.ly/1MVxAgQ 190 clicks 17:22:43 #info oSC16 promo video published today - http://bit.ly/1RC2ArO 17:22:45 #action highlight talks (May 1 - June 20) 17:23:59 The program committee has started the rating system and the accepted talks should be done by the end of the month 17:24:16 At that point, we could start to highlight the talks 17:24:43 I think that will also drive more people to coming who are living in Europe 17:25:40 Messages are set up in osem once the talks have been excepted or rejected and there is also a reminder for people to register 17:26:24 Any other discussion about marketing 17:28:26 would anyone be interested in blogging on lizards about their excitement for coming to this years oSC? 17:30:03 ok 17:30:20 #Topic Keynote Status 17:30:20 #info June 22 - Aaron Seigo or Georg Greve (suggested) 17:30:20 #info June 23 - Frank Karlitschek (Planned) 17:30:20 #info June 24 - Norman Fraser, Ph.D. (Planned) 17:30:20 #info June 25 - Michael Miller (Planned) 17:30:21 #info June 26 - Meeting with the Board (suggested) 17:30:53 I am trying to figure out if Aaron or Georg is going to do the keynote. We haven't been able to connect 17:31:53 I hope to have more info next week 17:32:03 #Topic Trello Cards 17:32:03 #info Trello Cards are updated https://trello.com/b/xhSviOKO 17:32:20 some cards are moving into the complete and the working columns 17:32:26 good news 17:33:35 If you want to help, please take the initiative 17:33:55 #topic Equipment update 17:33:55 #info I was able to get two more computers for registration and two more for hack stations 17:33:55 #Info Audio system is being arranged for the two big rooms for the conference. SUSE Band will have audio engineer + audio system. 17:33:55 #info Internet at venue is being upgraded to a T1 ISP. 17:34:16 * victorhck thinks that you are doing a great job with this conference!! congrats!! 17:34:32 (sorry, managed to flip the battery out of my laptop - yay!) 17:35:13 #info Need to secure 4 screens and keyboards for CoderDoJo 17:35:24 victorhck: thx 17:35:58 #topic Swag 17:35:58 #info stickers ordered 17:35:58 #info Received offer for pins 17:35:58 orion_0: do you happen to have an .ai or .svg of the design on the front with the hexagons minus the openSUSE logo 17:36:30 #info Received offer for oSC t-shirt 17:38:24 may I ask which logo you have chosen? 17:39:33 https://en.opensuse.org/File:Proposition_oSC16.png 17:39:45 we voted on it two weeks ago 17:42:19 yep, and was the best option!! ;) 17:42:32 #topic Requests for TSP Timeline 17:42:32 #info - submit the TSP requests at least 6 weeks before oSC16. That will be in three weeks. 17:43:02 Today in mailing list someone reported and issue with that... 17:43:48 it was the wrong address from what I understand 17:43:59 someone replied 17:44:03 ah! ok 17:44:14 #topic Topics for next meeting 17:44:14 #info Program Committee selecting presentations 17:44:14 #info Requests for TSP Timeline 17:44:14 #info Marketing Status 17:44:14 #info Keynote Update 17:44:15 #info Trello Cards 17:44:17 #info Structure Update 17:44:21 #info Equipment update 17:44:23 #info Swag update 17:44:43 Any topics we want to discuss or add 17:46:10 we want spam in news.o.o !! 17:46:11 :) 17:46:24 good spam about oSC!! 17:47:39 I can write an update on Thursday 17:47:55 :) 17:48:15 Maybe tomorrow, but I will have to see 17:49:08 BTW thnx for sponsor Akademyes!! 17:49:37 our pleasure 17:50:22 It look like it went well. I wish I could have been there, but I'm sure I wouldn't have understood much 17:50:26 #link Week 9 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-04-05-17.02.html 17:50:26 #link Week 8 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-29-17.04.html 17:50:26 #link Week 7 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-22-17.01.html 17:50:28 #link Week 6 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-15-17.00.html 17:50:31 #link week 5 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-08-17.00.html 17:50:34 #link week 4 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-03-01-17.01.html 17:50:37 #link week 3 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-23-17.00.html 17:50:40 #link week 2 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-16-17.00.html 17:50:43 #link week 1 notes - http://community.opensuse.org/meetings/opensuse-project/2016/opensuse-project.2016-02-02-16.59.html 17:50:46 #link Trello board - https://trello.com/b/xhSviOKO 17:50:48 #link Outreach - https://coderdojo-nbg.org/ 17:50:50 #link - https://owncloud.org/hackathon/ 17:50:54 #link RibWich - http://www.ribwich.de 17:51:07 ddemaio: same issue with language for me for oSC16 17:51:20 true 17:51:33 I had the impression that many users were interesting in openSUSE 17:51:55 I have to leave now - bye! 17:52:01 seeU 17:52:07 that's good. Leap and TW are both great 17:52:21 What did they think about Argon and Krypton 17:52:34 see u! 17:52:41 antlarr: made a lithing talk about that 17:54:27 well I have to go. Thank you all for taking part 17:54:27 he also made a great slide for explain about how Tw and Leap are developed 17:54:33 ddemaio: seeU 17:54:38 cya 17:54:57 #endmeeting