15:00:27 #startmeeting openSUSE Project Meeting 15:00:27 Meeting started Wed Jun 26 15:00:27 2013 UTC. The chair is vuntz. Information about MeetBot at http://wiki.debian.org/MeetBot. 15:00:27 Useful Commands: #action #agreed #help #info #idea #link #topic. 15:00:57 * robjo here 15:00:57 victorhck: nice, I'm sure you'll be able to give us some info about what's going on :-) 15:01:04 hey robjo 15:01:14 ilmehtar, FunkyPenguin: here? 15:01:36 iirc, wstephenson is not here today 15:01:46 vuntz: i am but im just heading into a meeting, so not really :( 15:02:32 on the agenda today, we have two topics: 15:02:33 wstephenson still on parental leave 15:02:37 oSC13 Progress 15:02:38 Consent for oSC13 Speakers & Attendees 15:02:41 any other topic? 15:03:46 that's a no, I guess 15:04:00 let's start with the action items review 15:04:07 #topic action items review 15:04:25 we only have "ilmehtar to send status update about new Advocate program to project ML" 15:05:03 this hasn't been done yet, I think 15:05:34 but there's been some progress with the local coordinators 15:05:37 and I think ilmehtar will send a mail in the next few days 15:05:55 so let's keep it for now 15:06:04 #action ilmehtar to send status update about new Advocate program to project ML 15:06:12 #topic oSC13 Progress 15:06:21 warlordfff: hey hey, here's the microphone 15:06:27 :) 15:06:47 ok first of all, we finally have Keynote Speakers :D 15:07:07 also we are pretty done with the program 15:07:07 yay! 15:07:15 #info we have keynote speakers 15:07:20 #info program is ~done 15:07:39 as you can see in the schedule :) 15:07:42 by tonight we will have a new promo video 15:07:47 https://conference.opensuse.org/osem/conference/osc2013/schedule 15:07:52 thanks dastergon for this 15:08:22 Venue is done officially 15:08:31 :) 15:08:36 we are into minor details finishing the party 15:08:40 #info schedule is at https://conference.opensuse.org/osem/conference/osc2013/schedule 15:08:59 we have the BBQ setled 15:09:19 we found most of the stuff for decorating thye venue 15:09:47 this year we will have Geeko money as exchange in the conference 15:09:53 thanks to Carlos 15:10:21 #info some details to close for the party, BBQ is settled, decoration for venue has been found 15:10:23 my pleasure 15:10:30 #info there'll be Geeko money as exchange in the conference 15:10:41 oh, how will we use geeko money? 15:10:45 volunteers keep comming and so far we have at least the people we need and some more 15:10:48 oh 15:10:50 well 15:11:04 people will donate to the project to get some 15:11:30 and with that they will be able to buy beers and refreshments on the venue 15:11:49 simple but practical 15:12:10 nice 15:12:13 of course there will be a special oSC13 geeko money 15:12:22 not the one we all know 15:12:24 :D 15:12:52 we will have beers and stuff on the venue 15:13:06 unfortunatelly not openSUSE Beers but... 15:13:26 we will also have some stuff for breakfast 15:13:39 warlordfff, btw we need to finish GeekoMenu for this things right kostas? 15:13:42 such as coffeeand some cookies 15:14:01 carlos I am prepairing a huge mail to you 15:14:03 :D 15:14:15 most of the artwork is done 15:14:28 only minor changes need to be done 15:14:52 * CarlosRibeiro_ waiting for kostas huge mail ;-) 15:14:54 warlordfff: all in all, this looks like everything is going well? 15:14:58 differentreality: did I forgot anything? 15:15:19 badges need to be finalized, that's urgent 15:15:24 well there are stuff to be done but ... it is going along... 15:15:27 then entrance banners 15:15:30 and 15:15:39 differentreality: this is on the huge mail to carlos 15:15:44 :D 15:16:07 I m still not clear about photo/video consent from attendees and speakers, that's also important 15:16:23 this is next :D 15:16:24 differentreality: that's the next topic :-) 15:16:29 I think we should have a standup banner 15:16:38 sorry for that... 15:16:49 robjo we got 2 stand ups 15:16:55 I took a picture of an "implicit consent" at an IBM conference 15:17:07 that's for outside, hanging 15:17:10 differentreality: for video consent 15:17:15 ah sorry 15:17:29 Tis works for IBM should work for us 15:17:34 there have been comments about it in ml 15:17:39 robjo, do you have uploaded to somewhere and share the link 15:17:47 I'm on mobile, can't reproduce them all now 15:17:59 will send the picture to differentreality and warlordfff 15:18:10 cool 15:18:18 okay, we're starting to discuss the next topic, so let's do it properly :-) 15:18:21 robjo, i believe you can upload this idea to trello 15:18:23 I would like sb to just handle the best possible way according legal comments and set an example for next time too 15:18:23 #info overall, everything looks good 15:18:37 #topic Consent for oSC13 Speakers & Attendees 15:18:59 differentreality: want to take that? 15:19:13 I just said it all :/ 15:19:32 so the plan is to get the form signed when you register? 15:19:33 robjo, https://trello.com/card/get-a-big-banner-for-the-entrance/50c9f63d0355c54307008743/30 15:19:36 or how will it work? 15:19:43 I have no clue 15:20:12 implicit consent is not optimal solution 15:20:31 juergen and legal want to do sth more specific 15:20:55 there was an idea about text in registration page but too late for that now 15:21:03 we can check it for future 15:21:18 well, they are not doing the work, if they want something they have to do the work, otherwise they have to live with the things people do instead ;) 15:21:27 exactly 15:21:35 but for now not very practical having people signing right? 15:21:47 and if an implicit agreement works for IBM.... 15:22:09 it works for us 15:22:11 we can just put a big sign at the registration desk telling people that they consent by attending 15:22:27 that's what robjo is talking about... 15:22:28 vuntz: that's the idea 15:22:31 we can have that somewhere in the registration desk 15:22:34 in any case we should have signs saying we take photos and videos etc. can sb check the phrasing for that? 15:22:41 could we have a kind of online form for this? sending this during last call for conference attended ppl 15:23:04 online is not a very good idea 15:23:05 robjo has taken photos from how IBM phrased it. We will shamelessly copy that 15:23:10 Carlos can u get that text and prepare a PDF ? 15:23:25 next topic... 15:23:28 heh ok, so robjo send us the photo 15:23:44 differentreality, I think so , i just need to guide and reference 15:24:01 my phone may have done me a "favor" ..... looking for the picture 15:24:56 we re working on sending stuff 15:25:03 from Nuremberg 15:25:19 the thing is that no matter what, if we have this on site(registration desk) we are covered, right? 15:25:24 if we are missing sth plz speak up soon 15:25:52 differentreality: add the roll ups that we had in oSC11 and oSC12 15:26:05 the openSUSE ones 15:26:10 warlordfff: I think it's good enough for us; if legal is not happy, then at least they need to tell what's wrong and provide hints as to fixes 15:26:14 yes put them in gdoc list plz 15:26:28 ok 15:26:31 vuntz they did already 15:26:45 roll ups? i know this could be a sptupid question but I don't know what is that? sorry mates 15:27:11 CarlosRibeiro_: it is the banners that roll up 15:27:12 Carlos we did 2 banners for initial promo material? 15:27:23 differentreality: they suggested the registration webpage, if I read you correctly. But it's too late, so doesn't help :-) 15:27:35 they called roll ups because of the way they fold 15:27:38 hmmm ok now I know and yes Stella we did it 15:28:26 cool 15:28:34 so 22 days to go 15:28:45 yey 15:28:49 warlordfff: it's coming soon! :-) 15:28:51 okay 15:28:57 #topic Anything else? 15:29:07 any other topic that people want to discuss? Quick question? 15:30:19 victorhck: want to share something about artwork-hackaton ? 15:30:34 nop... 15:30:35 ;) 15:30:50 heh 15:31:10 okay, I guess that's it? 15:31:49 I'll take silence as a "yay, we managed to do a relatively quick & useful meeting!" 15:31:52 thanks all :-) 15:32:09 thank u 15:32:16 congrats to CarlosRibeiro_ for the great work !!! 15:32:19 next meeting is the week before the conference! 15:32:25 #endmeeting