17:15:21 #startmeeting 17:15:21 Meeting started Wed Jul 11 17:15:21 2012 UTC. The chair is AlanClark. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:15:21 Useful Commands: #action #agreed #help #info #idea #link #topic. 17:15:56 ugh -lost my shortcuts 17:16:47 #chairs henne FunkyPenguin AlanClark mrdocs yaloki 17:17:06 #meetingname openSUSE Project Meeting 17:17:06 The meeting name has been set to 'opensuse_project_meeting' 17:17:35 @#topic osc12 17:17:41 #topic osc12 17:17:59 ok, now that I fumbled that, |miska| go ahead 17:18:35 <|miska|> Ok, so yesterday I dumped my todo list to openSUSE Conference mailing list 17:18:53 <|miska|> AlanClark merged it with http://en.opensuse.org/openSUSE:Conference_todo_list 17:19:06 <|miska|> So what is current status 17:19:44 how about we run down the items on the wiki 17:19:54 <|miska|> Ok 17:20:09 ok, Program 17:20:12 <|miska|> So, first, we need to close CfP 17:20:42 From what you mentioned that will be in August? 17:21:07 <|miska|> It would be nice to send out last call 17:21:14 We have on the conference.opensuse web page a close in July 15. Should we put a new date? 17:21:20 <|miska|> I would do it quite fast 17:21:33 <|miska|> We should, once we decide when 17:22:02 How many submissions do we have? 17:22:28 <|miska|> I would suggest that some marketing guy would write an article on news about last chance to submit something and we will modify the date to be a week ahead from publish time 17:23:20 I don't think 1 week is sufficient to pull together the schedule and evaluate all submissions. 17:23:30 we have 15 cfps submitted. That's to few. We definitely need more 17:23:48 AlanClark: thanks, and yes 17:24:03 <|miska|> robjo: I'm not talking about schedule 17:24:10 some really good cfps by the way 17:24:12 <|miska|> I'm talking about closing CfP 17:24:32 <|miska|> We need to close it before voting/creating the schedule 17:25:09 |miska|: please explain "...and we will modify the date to be a week ahead from publish time" ??? confused 17:25:37 <|miska|> robjo: We need somebody to write an anouncement that CfP is closing in a week 17:26:01 <|miska|> And when somebody does that, we need to update conference webpage to reflect that 17:26:30 so where does the August date come from the AlanClark mentioned? 17:27:02 <|miska|> I want to start sending people acceptance e-mails in August 17:27:11 Also I do not think that we will get a sufficient number of submissions in only 1 week if we currently only have 15 17:27:47 <|miska|> So make it two weeks? 17:27:50 so you're saying CfP for oSC closes one wekfromtoay? 17:27:54 how about we target July 30 for close of CFP? 17:28:11 <|miska|> suseROCKs: one week from the day you write announcement about that :-D 17:28:19 If we estimate 2 weeks to pull everything together we can still send acceptance in Aug if we close end of July 17:28:27 That seems like a very long time before actual conference. 17:28:28 <|miska|> That's about two weeks from now 17:28:39 I think one week is better - with two weeks, people (again) think "oh, there's lots of time left, no need to do it today" ;-) 17:28:51 AlanClark: sounds reasonable to me, 19 days left...tick tick 17:29:19 something similar probably happened after the initial CfP months ago 17:29:28 (and yes, you can take me as an example ;-) 17:29:45 <|miska|> suseROCKs: Well, people needs to know whether they are accepted or not as that might be deciding whether to go or not and sooner they know, cheaper are the flights 17:30:05 cboltz: maybe, but we need probably 50 or so submissions and getting those in a week is tough 17:30:22 |miska|: +1 17:30:25 +1 robjo 17:30:35 <|miska|> So what about make it week and then announce that we are prolonging it? 17:30:58 <|miska|> Two announcements, more chance for people to notice 17:31:06 Can we get an noouncement out tomorrow and then again next week? 17:31:08 <|miska|> But somebody would need to write those 17:31:15 Cfp close July 30? 17:31:15 |miska|: you shouldn't have made this idea public ;-) 17:31:34 the key though is are you actively reaching out to peopl to encourage them to submit? Or are you just waiting for voluntary submissions? 17:31:36 doing that would enable us to accept the current CFPs, so that they can book flights ect. 17:31:40 <|miska|> cboltz: Do you think anybody reads logs? :-D 17:31:43 tomorrow expect the 12.2 RC1 press release. Bad day for announcements 17:32:11 Your program team sould review and identify gaps of topics you think worthy to cover. Thn reach out to those experts an ask them directly to consider submission 17:32:24 toscalix_: perfect day for announcement. We should combine the 2 17:32:43 <|miska|> robjo: Don't think so 17:32:57 robjo: I think what toscalix_ is trying to say is the news will reach at the end of the week and no one will read it.. anyway offtopic 17:32:59 12.2 RC1 and you have 2 more weeks to submit your papers, sounds like a good story and attention grabber to me 17:33:01 <|miska|> But I think it would take at least a day to prepare some announcement 17:33:40 maybe if yuo tel people I won't be able to go this year, then more people will rush to go? 17:33:42 :-) 17:34:21 <|miska|> Ok, so we all agree at July 30th? 17:34:34 July 30 : +1 17:34:40 +1 17:34:43 +1 17:34:53 +1 17:34:55 +1 17:34:59 <|miska|> And we think that there should be announcement two weeks before and one week before 17:35:24 <|miska|> If I sum it up correctly 17:35:33 more than announcemnt... press hard on social media sites too. Regularly remind people (yes spam) 17:35:33 <|miska|> So now we have a date 17:35:33 I think there should be an announcement asap (today, tomorrow, or Firday) and then 1 week before 17:35:44 #infio osc12 cfp will close on July 30 17:35:49 #info osc12 cfp will close on July 30 17:36:06 <|miska|> Ok, any volunteer to write the announcement? 17:36:34 * manugupt1 can write one after 20th of July 17:36:55 <|miska|> Ok! 17:36:58 It is much easier to just create adocument wit your main bullet pionts for the announcemnt andsomene will step in to clean it up for relase. You get more flies that way 17:36:59 I'll write it, today. Sonmeone else has to volunteer to fight the infrastructure and get it posted 17:37:16 robjo: I will do that 17:37:30 If someone will e-mail it to me, I'll make sure it gets posted in the forums. 17:37:44 I will post on news.o.o 17:37:46 (Just so there's no delay from the RSS feed) 17:38:00 manugupt1: hendersj: send me your e-mail please (rjschwei@suse.com) 17:38:10 Will do 17:38:11 <|miska|> #info robjo and manugupt1 will take care of announcements about end of CfP 17:38:18 #action robjo will write first announcment, manugupt1will post it to news.o.o, hendersj will make sure it gets posted to forums 17:38:55 #action manugupt1 will post 2nd announcement after July 20th - for final push for CFPs 17:39:02 <|miska|> Ok, regading the date, I still think that it should be made public on different day than 12.2 RC1 17:39:30 How about manugupt1 posts on Monday? 17:39:31 I need to go, but have agreat day all. Don't let |miska| drink all the beer 17:39:50 <|miska|> suseROCKs: Too late for that :-P 17:39:55 <|miska|> Monday sounds fine 17:40:02 manugupt1: I'll try to get some help from SUSE marketing for that 2nd announcement. Cannot promess results but it is worth trying 17:40:25 <|miska|> People returning from weekend wanting news 17:40:40 Ok.. So if robjo sends me today.. I will schedule it for monday 17:41:15 Tuesday. Monday is a bad day becau you have a lot of press release competition 17:41:24 Tues-Wed-Thurs aer optimal release days 17:41:28 suseROCKs: agree 17:41:29 +1 17:41:48 Especially for push announcements 17:41:49 Wednesday is the best time for me to post on news.o.o 17:41:57 if everyone is fine with that 17:42:00 I'm ok with Wednesday 17:42:05 and on Tuesday the moon will not be in the proper position, come on people 17:42:29 <|miska|> manugupt1: You can schedule the anouncement 17:42:40 robjo, These are proven news release tactics. Anyone in markeing knows to avoid Monday ad Friday 17:42:54 <|miska|> I would go for Tuesday, to leave more time (one more day) 17:42:58 how's the ice level in the arctic? 17:43:04 |miska|: sure if I get it by tomorrow night :) I will be travelling till tuesday thats why 17:43:14 <|miska|> Ah 17:43:21 dunno I have't read the latest press release on arctic 17:43:42 ok going now. Adios! 17:43:44 <|miska|> So we'll see how quick robjo will be ;-) 17:44:03 <|miska|> So that settles CfP and announcements? 17:44:13 30 minutes after the meeting 17:45:01 <|miska|> I think we can skip Android application for now and pick that up in August 17:45:22 <|miska|> Once we will start forming schedule and coordinating that with the rest of conferences 17:45:47 future media track: 17:45:49 <|miska|> Probably nothing to do now as we are not sure how we will merge the schedule 17:45:55 <|miska|> Yes 17:46:00 I will pick that task for now 17:46:07 <|miska|> Great 17:46:10 since Jos is out for some weeks 17:46:32 <|miska|> If Jos didn't, I can send you current status mails he sent to me 17:46:46 I need to figure out the state of art to see if we keep going, drop it or change it 17:47:04 do so please. I think he did but... 17:47:22 I pinged today both keynote speakers 17:47:33 <|miska|> Ok, will do 17:48:05 to tell them Jos is out, I'm in and that next week we will close what is left so 17:48:07 they come 17:48:30 <|miska|> Merging TTP will be quite easy as they don't need a lot of room, but I would go for Monday 17:48:57 TTP - they want to meet 1 room on Monday 17:49:09 <|miska|> np 17:49:21 I have the text for their meeting description, logo,.etc. 17:49:22 <|miska|> You said about 30-40 people? 17:49:25 correct 17:50:01 Where should we add their text and logo? 17:50:12 <|miska|> Ok, would be nice to write announcement about that as well somewhere between two CfP announcements and include btw. CfP still open footnote 17:50:19 what is TTP? 17:50:40 <|miska|> We can either setup separate website for them, or include it in conference.opensuse.org 17:50:47 TTP - is composed of the higher education sys admins 17:51:00 AlanClark: thanks 17:51:21 By their holding the meeting at osc12, I've noticed several of them have registered for osc12 17:51:43 I think we should include in on conference.opensuse.org. 17:51:58 what's our registration count so far? 17:51:59 They are announcing on their forums and web 17:52:17 <|miska|> About 100 people 17:52:33 ok - I'll take the action to add to conference.opensuse.org 17:52:34 cool and it's still really early 17:52:49 I need help getting it to news. 17:53:11 * |miska| can't help with news 17:53:15 |miska|: i recommend to mention that number on the announcement 17:53:18 it is big 17:53:38 <|miska|> robjo: ^^ 17:53:41 someone volunteer to help me? 17:53:46 <|miska|> manugupt1: ^^ 17:53:51 <|miska|> :-D 17:54:03 * manugupt1 missed the conversation 17:54:07 What do I need to do? 17:54:24 manugupt1: help AlanClark getting something to news.o.o 17:54:30 <|miska|> manugupt1: AlanClark will send you announcemnt and you'll put it on the news 17:54:33 Ok.. Done 17:54:55 #action AlanClark to update conference.opensuse.org with TTP info 17:55:08 #action manugupt1 and AlanClark to post TTP announce to news. 17:55:09 Not between this friday - tuesday though, earlier or later will be excellent 17:55:17 manugupt1: later not next week 17:55:37 done then.. 17:55:55 I propose to follow with venue, since I have to go 17:56:08 sorry 17:56:12 <|miska|> Ok 17:56:12 with sponsorship 17:56:36 <|miska|> Ok 17:56:49 canI proceed 17:56:54 <|miska|> Go ahead 17:57:21 next week I hope to have the sponsorship brochure done 17:57:27 at least the content 17:57:44 I will need to coordinate it with |miska|: so I know 17:57:51 the venue characteristics 17:58:08 aj sent me the work done last year 17:58:16 I will start from there 17:58:30 with the proposal...I will send it to you 17:58:31 toscalix_: can you also update it on github.. in the artwork repo 17:58:33 <|miska|> Ok, I can send you some pictures and whatever you ask for, I can try to find out 17:58:35 so we can disscuss it 17:58:41 Just so that everyone sees it 17:58:48 or can derive other works 17:59:04 I'll derived since I have no access to github yet 17:59:10 I'm new 17:59:13 :-) 17:59:34 toscalix_: Sure.. No hurry :) Its just good to have a public copy 17:59:34 there are already companies that have approached SUSE about the conference 17:59:38 toscalix_: The sponsor brochure has been sent to a few prospective sponsors 18:00:01 Izabel isn't able to be on today's meeting, but she has been contacting potential sponsors 18:00:01 AlanClark: yes....but the global opensuse sponsor brochure, right? 18:00:07 not the specific for the event 18:00:08 <|miska|> tampakrap: You might be interested in this one 18:00:12 Am I correct? 18:00:28 I'm watching 18:00:37 <|miska|> ok 18:00:43 toscalix_: not sure which one she is using. 18:00:55 ok...then recap.... 18:01:00 I will find this out 18:01:07 and then I will work on the brochure 18:01:12 toscalix_: ping izabel 18:01:37 can you send me her e-ail...so I introduce myself to her? 18:01:50 # action toscalix_ to work on the brochure and will discuss with izabel 18:02:00 #action toscalix_ to work on the brochure and will discuss with izabel 18:02:05 toscalix_: will do 18:02:34 that was all....when I have results I go back to you 18:02:42 #action AlanClark to intro toscalix_ and izabel 18:02:52 if you haven't heard anything from me by next thursday, please ping me 18:03:34 before leaving..... can I say something for general knowledge? 18:03:44 go for it 18:04:23 we cannot count on Jos for the following weeks. I will coordinate what he was suppose to be doing 18:04:46 the new openSUSE team at SUSE is under development 18:04:52 |miska|: is part of it 18:05:09 we cannot perform normally this following 2 -4 weeks 18:05:14 we are not ready yet 18:05:21 but there is no worry 18:05:29 we will have a great conference 18:05:56 We will put the resources 18:06:15 that you guys need to be supported 18:06:19 in your work 18:06:36 done 18:06:38 :-) 18:06:56 thanks toscalix_ glad you've joined the fun! 18:06:56 thanks toscalix_ :) 18:07:00 toscalix_: not "you guys", "we" 18:07:14 well yes robjo: sorry 18:07:22 needs to get used to....we 18:07:26 :-) 18:08:46 have to go...bye. I'll attend to the next one 18:08:55 #action AlanClark will update the todo wiki page with the action items from today's meeting 18:09:29 |miska|: keep going down the list 18:10:15 <|miska|> Ok, so, Venue setup 18:10:45 I will go bug Michael later today to see what's blocking 18:10:49 <|miska|> There is stuff I need to follow up, there is some stuff that we need to coordinate with the rest of the guys 18:12:17 <|miska|> Apart from sorting out detials with university, everythingelse can wait till we know schedule and start preparing stuff like lunches, parties and stuff 18:12:29 <|miska|> But, dates and venues are set 18:13:07 I agree 18:13:36 <|miska|> So I think that sums up the venue 18:13:56 A question on the venue 18:14:03 <|miska|> Yes? 18:14:12 <|miska|> We have two venues actually 18:14:29 <|miska|> Which are hundred meters apart 18:14:36 will there be technology displays on Saturday and Sunday - aka tables? 18:15:17 <|miska|> For big rooms, there will be beamers, for small rooms beamers and computers 18:15:44 no, I'm asking a different question 18:16:09 Is LinuxDays creating booths for display? 18:16:17 <|miska|> Ah, yes 18:16:30 Should we be thinking about booths with openSUSE technologies? 18:16:30 <|miska|> There will be booths during weekend 18:16:44 <|miska|> We will have openSUSE Booth and SUSE booth 18:16:50 <|miska|> As we are sponsor 18:17:32 have you planned the booth or is that something to add to the todo list? 18:17:49 <|miska|> For openSUSE Booth, we will bring HP touchsmarts, for SUSE one I have SLEPOS promised and SUSE studio kiosk if I figure out who will pay for kiosk 18:18:30 * AlanClark remembers transporting the kiosk from nue to prague for LinuxCon; abusing Svec 18:18:38 <|miska|> And I have a local Novell guy for SUSE booth if somebody is interested in boring stuff like business deals, money and contracts 18:18:59 <|miska|> Actually kiosk is owned by marketing team 18:19:06 we should have a bus from nue to prg 18:19:17 we could put the kiosk on the bus 18:19:40 <|miska|> Oh, we might want to add another todo 18:19:54 <|miska|> About transportation planing 18:20:23 #action AlanClark to add transportation planning to the todo list 18:20:25 <|miska|> But I expect that there will be quite some stuff moved from Nue to Prg so I hope that kiosk will somehow fit in 18:20:51 <|miska|> Well, there is transporting stuff and there is getting people 18:21:28 <|miska|> I think somebody sugested to create a wiki to write down who is traveling from where 18:22:13 <|miska|> From Nue is makes sense to have a bus, but it might make sense to have another one from Berlin 18:22:37 <|miska|> Not up to us to organize it, but let people organize themselves 18:22:49 <|miska|> Or help them rather 18:23:17 well, for nue it would make sense for someone from the office to organize it 18:23:34 <|miska|> yes 18:23:45 <|miska|> preferably someone from Nue office 18:23:51 yes 18:23:51 let's put this on the list and talk to toscalix_ 18:24:02 sorry does this mean that you are thinking of organizing a bus to leave from Berlin and go to Prague for the conf? If yes, what would be the cost to join you on the bus? 18:24:52 <|miska|> differentreality: I'm thinking about creating a wiki page where people can write from where are they comming and organize busses for themselves 18:24:57 AlanClark: Ludwig is new to the openSUSE team in nue, some nice "start up task" ;) 18:25:12 ;-) 18:26:23 <|miska|> differentreality: There will be probably quite some people from Berlin, but somebody from there needs to organize it, we can help with promoting it 18:28:20 <|miska|> Ok, action item for me, create a wiki page for people to write from where they are going to share a travel costs 18:28:30 |miska|: got it, thanks :) (Maybe that's also another solution for the greek people coming, since air tickets for Prague are pretty expensive in october - and only then - due to absense of low cost flights) 18:29:01 #action |miska| to create a wiki page for people to write from where they are going to share a travel costs 18:29:40 <|miska|> Ok, so what is left to discuss regarding the venue? 18:29:54 I thinnk we are done with the venu 18:30:04 <|miska|> Ok, Parties :-D 18:30:17 wait - travel sponsor 18:30:28 <|miska|> Ah, ok 18:30:45 Izabel wanted me to report for her 18:31:20 <|miska|> Ok 18:31:27 "Travel sponsor program is already open for the Summit and will open for osc12 on August 10 18:31:49 All travel requests need to be in by August 20 18:31:55 no exceptions 18:32:10 #info need travel requests submitted by August 20 18:32:15 <|miska|> hmmm, tough deadlines 18:32:36 <|miska|> Sounds like needs another announcement stressing out the dealine 18:33:04 how about we add that to the CFP announcements 18:33:30 no 18:33:38 don't want to.... 18:33:41 <|miska|> We can, but I would go for another extra anouncement on something like 5th August 18:33:54 ok, let's hold that for Aug 18:34:00 <|miska|> I think extra announcement would be better 18:34:05 <|miska|> Ok 18:34:32 <|miska|> Anything left regarding travel sponsorship? 18:34:33 #action announce on news. first week of August travel request deadlines 18:34:40 no, let's party 18:34:44 <|miska|> Hotel 18:34:52 where's the beer? 18:35:19 <|miska|> We have 90 rooms reserved in hotel nearby, we need to put it on the web (easy copy and paste) 18:35:41 <|miska|> And might be a good idea to do another announcement :-D 18:36:05 <|miska|> Or just merge it with some other? 18:36:40 <|miska|> Don't want to, but I volunteer for copy&paste job for the website 18:36:42 hotel and travel program fall into the same category 18:37:34 <|miska|> Ok, let's leave it for travel announcement and I'll just put it silently on the web 18:37:50 <|miska|> Another action item for me 18:37:55 #action include hotel information with travel announcement 18:39:02 how about we ask izabel to work on the travel annoucement 18:40:03 AlanClark, Izabel sent an email out to me soetime ago saying that a new email, more formal, will be sent out for people to apply for financial help. 18:40:20 I am not sure if she will resend one about the travel announcements 18:40:39 thanks anditosan, I'll follow up with her 18:41:09 #action AlanClark will follow up with Izabel regarding travel request deadlines and posting to .news 18:42:17 <|miska|> Regarding the parties, we have some ideas, but we need to do some more scouting to make sure and tomorrow we are going to try one possible place out and talk about possibility to have a party at university with guy from university 18:42:48 <|miska|> So parties planning in progress, more information later, also needs some coordination with other conferences 18:43:32 <|miska|> I think that was the last thing on todo? 18:43:46 <|miska|> I have some other little stuff 18:44:00 <|miska|> But first will wait for any objections 18:44:18 no objections 18:44:19 no objections from me 18:44:59 <|miska|> Ok, tampakrap asked for some badges to promote conference which people can put on their blogs 18:45:14 <|miska|> He got these in return http://blogs.gentoo.org/tampakrap/i-am-going-to-bootstrapping-awesome/ 18:45:56 if you need us to create badges, let #opensuse-artwork know 18:47:31 <|miska|> We have nice conference logo, idea behond this was to have something like "I'm going to FOSDEM 2012" badge for blogs 18:47:57 <|miska|> Ok, sounds like a good plan to ask on opensuse-artwork 18:48:01 <|miska|> Will do 18:48:09 <|miska|> Another action item for me 18:48:50 <|miska|> Ok, I think that's all from me regarding conference topic 18:48:56 #action |miska| to ask #opensuse-artwork for help create badges to promote conferences 18:49:52 thanks |miska| I think this was productive time spent. we've gone through a lot of action items 18:50:08 manugupt1: I need your e-mail address, hendersj -- thanks 18:50:40 Any other topics for today's project meeting? 18:51:20 I have one question 18:51:30 may I? 18:51:32 tampakrap: go ahead 18:51:33 go 18:51:43 can we get grek kh for the keynote? 18:51:55 even better, any ideas about keynote speaker? 18:52:03 s/ideas/suggestions 18:52:40 I thought this was mostly lined up already, based on an earlier comment 18:53:30 ok, I'll read the backlog more carefully then 18:53:37 <|miska|> I think Jos was speaking to him, not sure about current status 18:54:04 <|miska|> And Jos lives nearby Lenart and knows him, so he said that he can get Lenart 18:54:04 toscalix made a comment about following up with keynote speakers 18:54:55 <|miska|> toscalix made a comment about replacing Jos for next few weeks, so we need to follow up with him 18:55:55 ok, thanks 18:55:59 thanks tampakrap 18:56:07 other questions or topics? 18:56:28 motion to adjourn 18:56:30 3,2,1.. 18:56:35 Thanks everyone 18:56:40 #endmeeting