16:00:16 #startmeeting 16:00:16 Meeting started Mon Aug 29 16:00:16 2011 UTC. The chair is henne. Information about MeetBot at http://wiki.debian.org/MeetBot. 16:00:16 Useful Commands: #action #agreed #help #info #idea #link #topic. 16:00:25 hellooo 16:00:38 henne hello 16:00:41 #meetingtopic openSUSE Conference Meeting 16:00:56 This meeting is meant to discuss organization of the openSUSE Conference 16:01:01 agenda so far is: 16:01:10 Status promotion 16:01:10 Status venue 16:01:10 Status of the program 16:01:52 lets roll 16:02:04 #topic Status Promotion 16:02:23 how is the facebook event page doing? 16:02:53 whenever we have news items I try to post it there 16:03:11 bu tthere's not that much traffic there, so I post to all openSUSE-related FB sites 16:03:17 cool :) 16:03:28 twitter is being updated too 16:03:35 what about that linked in page? 16:04:04 AlanClark? 16:04:06 I don't check linkedin much as I find the site unreadable for me. AJaeger, any comments? 16:04:21 jospoortvliet? 16:04:43 I *think* we auto-publish there though 16:04:50 can someone check? 16:04:54 henne: will try to respond but I'm in a call :( 16:04:58 * henne isn't linked in 16:05:03 There's an event on Linkedin and it's at a spotlight, so basic promotion. 16:05:10 jospoortvliet: what call can possibly be more important thant this one? 16:05:17 :) 16:05:18 henne: So, done once but not regularly. 16:05:25 k 16:06:04 then we can get rid of that block 16:06:10 p.s. "During-Conference" promotion is also important and we're looking for writers to cover diferent events during the conference. If any of you are interested let the news team know 16:06:24 who's the news team 16:06:32 news@opensuse.org 16:06:34 ok 16:06:45 btw - I work with the Vera Scheider from marketing on a german Media Alert 16:06:47 since one week 16:07:06 how is that coming along? 16:07:09 haven't heard back from her -> just send another reminder 16:07:13 dragotin: Not yet out? Sorry to hear. 16:07:27 well... 16:07:43 we also need to work on something for the zentrifuge list 16:08:03 henne: ppl to interview? 16:08:13 can we use what you are doing dragotin? 16:08:14 I will send a german flyer that I wrote last week to local press if I dont hear back by wednesday 16:08:19 henne: Not out either? The zentrifuge guy is on vacation now AFAIK. 16:08:19 jospoortvliet: sorry? 16:08:26 henne: never mind 16:09:08 I was thinking about reserving a room to do video interviews with speakers. (not exactly promotion here, but more like post-promotion) Any thoughts? 16:09:27 sounds good 16:09:37 in the people-of-opensuse-dept 16:09:37 sure. go for it 16:09:46 there are plenty of rooms in the labyrinth 16:09:53 or you use the speakers office 16:10:07 henne: we need something to get the room booking organized 16:10:18 we bring a whiteboard 16:10:24 isn't that enough? 16:10:25 whiteboard++ 16:10:48 there was a funny idea at froscon, a map of europe, and pins, and "where are you from?" 16:11:03 yaloki: worldwide map, please 16:11:07 AJaeger: yup 16:11:09 yaloki: and then? :) 16:11:29 nothin, nothin, just sayin :) 16:11:31 k 16:11:33 well we'd have a lot of pins from Afghanistan according to our registration records :-) 16:11:49 suseROCKs: visa hoarders? 16:11:53 those are the same 6 twitter spammers 16:12:02 i keep removing them :) 16:12:10 anyway 16:12:19 anyone wants to organize that map etc? 16:12:40 it basically means telling AJaeger 2 amazon url's... 16:12:57 or ebay 16:13:00 henne: Thanks for volunteering me ;) 16:13:06 or mapshop24-online.cn 16:13:27 just hand-draw a map 16:13:30 AJaeger: you're the moneys man 16:13:33 :) 16:13:39 okay no takers, nothing happens 16:13:41 ok, topic++ ? 16:13:46 lets continue 16:13:56 do we need any other news postings? 16:14:14 except the ones during and afterwards? 16:14:20 s/?// 16:14:39 i take that as a no 16:14:47 what about the youtube videos? 16:14:57 i guess nothing happened there because greek is on fire right? 16:14:58 henne, a side-note. Can we get some kind of Android app icon on c.o.o now that we've announced its availability? 16:15:00 AFAIK jos will write one about the "drones" as prizes 16:15:08 suseROCKs: on my todo 16:15:42 nothing on youtube? 16:16:08 okay droppped 16:16:12 what's supposed to be on youtube? 16:16:15 henne, hopefully someone this week will create posters to plaster Zentrifuge with all the hashtags and other social media stuff people should upload to during Conf week 16:16:27 including flickr and youtube 16:16:29 suseROCKs: already done :) 16:16:41 suseROCKs: it will be one the decorative posters 16:16:45 on* 16:16:54 yaloki: promotional videos 16:17:06 okay thats it for the social media block then 16:17:40 on to Media Relations i think 16:17:49 http://en.opensuse.org/openSUSE:Conference_promotion_todo_list#Media_Relations 16:17:59 the status of LWN is clarified 16:18:09 what about the press room? 16:18:11 jospoortvliet? 16:18:31 henne: sec 16:19:05 henne, clarified to whom? :-) Don't even know wht was murky 16:19:17 suseROCKs: if they are media partners and stuff 16:19:49 jospoortvliet: that's already 30 secs :P 16:20:03 ok so we need a room where the press can do interviews 16:20:06 just a quiet room... 16:20:13 how quiet? 16:20:20 quiet enough for audio recordings 16:20:29 but they are just for transcribing, I suppose 16:20:40 i fear there is no such place 16:20:47 the hotel bar? :) 16:20:51 hehe 16:20:57 except one of the BoF rooms in the labyrinth 16:20:59 henne: ok, if we don't have it, so be it 16:21:02 but we keep stuffing them with stuff 16:21:03 jospoortvliet, henne: part of the labyrinth 16:21:14 and the room ideally should be lockable so the press can leave personal belongings... but it's not really crucial, just a nice-to-have 16:21:14 i fear we overbook them 16:21:21 henne: ok skip the press room then 16:21:29 not a huge deal 16:21:32 jospoortvliet: there is the nice cafee near by 16:21:37 jospoortvliet, the quiet room fo rspeaker interviews I suggested earlier can certainly be merged with press room 16:21:39 they have a side ropom 16:21:44 suseROCKs: true 16:21:48 as members of our news team are considered "press" :-D 16:21:52 henne: that sounds fine. 16:22:04 okay then we merge the speakers/press offices 16:22:06 wonderbra 16:22:17 next thang 16:22:18 Arrange meeting with SUSE management & press 16:22:19 do I have to pack one of those too? 16:22:38 jospoortvliet are you on this? 16:22:39 for interview we should considerer another room cause usually the press need to use loud phone :-D 16:22:45 henne: I need to talk to Vera about that... will do asap. 16:22:55 jospoortvliet: ok 16:23:06 the press-kit is in the making too 16:23:14 yup 16:23:15 any ETA on that one? 16:23:45 henne: tomorrow early enough? 16:23:51 trying to get some more input :D 16:23:56 yes. tomorrow morning preferably :) 16:24:24 okay next thing 16:24:29 Invite journalists 16:24:36 and Arrange press conference at oSC 16:25:16 henne: Vera is on it, consider it done. 16:25:22 okay 16:25:55 thats it for promotion 16:25:59 the SUSE Management & press meeting is organized by Vera as well - looked fine last I checked 16:26:01 on to the general list 16:26:24 http://en.opensuse.org/openSUSE:Conference_todo_list 16:26:42 what about the speaker communication? 16:26:49 we talked about that on cfp@ 16:27:06 well I brought that up last week but the main gist of that thread was sideswiped 16:27:34 which is that we need to get speaker waivers or some such in order to get them to upload their presentations and other materials 16:27:45 i still think this is one of the most hight priotity tasks 16:27:51 i know our speakers... 16:28:04 have nays been sent to the rejected cfps ? 16:28:15 don't think they have 16:28:15 yaloki, yes 16:28:18 hmm.. 16:28:27 albeit exceedingly late in the gaame 16:28:52 so everybody knows their status now? 16:28:52 sankar was prodding about his submission yesterday 16:28:55 err, today 16:29:03 yeah he slipped through the cracks 16:29:10 yaloki: sankar's talk was not in indico, he slipped through 16:29:11 micha wrote him 16:29:12 ah okay 16:29:23 good then :) 16:29:40 so who is going to send that speakers preparation mail now? :) 16:29:47 volunteers? 16:29:49 we do need to send out an email to all speakers with preparation stuff 16:30:08 and we need to finish the speakers guidelines and code of conduct 16:30:08 well henne if we can get people to respond to the communciation email I brought up already we can move forth 16:30:21 isn't the code of conduct finished? 16:30:32 not really no 16:30:37 jospoortvliet: ? 16:30:44 it talks about special t-shirts for the staff 16:30:45 etc 16:31:03 henne: I can update it if needed... 16:31:09 henne: Ok, those are trivial stuff to change - but needs t obe done for sure. 16:31:16 but what changes do we need? 16:31:20 it needs to be finished 16:31:27 if you say it's trivial I'll figure it out when I go through it then :D 16:31:37 henne: ok will just go over it then. 16:31:37 there is no way (planed) to identify organizers 16:31:43 henne: ok 16:31:50 there is missing contact info 16:31:53 staff must be identifyable 16:31:58 henne: will work around that and add contact info. 16:32:02 ok 16:32:04 yaloki: we need green hats ;-) 16:32:09 no seriously 16:32:11 we don't even have staff :) 16:32:15 we have us 16:32:23 henne: that IS staff ;-) 16:32:25 in case of a harassment 16:32:30 a team of ppl who does work on the organization... 16:32:33 people need to know whom to talk to 16:32:37 but who is us and who is them isn't really fixed 16:32:41 I do think it would be good if we'd be recognizable 16:32:50 we don't even know who we are :) 16:32:54 seriously 16:32:57 jospoortvliet isn't hard to recognize 16:33:04 pointless to make an anti-harassment policy for the event if people don't even know whom to talk to when it happens 16:33:27 we will have nametags as buttons 16:33:31 are special buttons enough? 16:33:37 yaloki: we can add a contact number but yes, I think we should somehow assemble who is part of the organization and make them visible. Somehow... 16:33:37 not really no 16:33:40 henne: sure 16:33:43 yaloki: hehe 16:33:44 of course not 16:33:46 yaloki I can help 16:33:46 ok we disagree... 16:33:50 aaaha! 16:33:52 you think people will check out every badge to find out? 16:33:56 for purposes of staff identification buttons are not sufficient unless they are uniquely different from everyone else's buttons 16:34:00 don't expect that everyone knows everyone in the project :) 16:34:00 yaloki: different color badge? 16:34:15 I'm taling effin sharp yellow t-shirts or something 16:34:22 "talking", even 16:34:31 green you mean 16:34:32 :P 16:34:43 green is likely to be quite present already :))) 16:34:46 For first day I can stay in registration desk and present myself :-D 16:34:49 pink :P 16:34:51 make sure the staffers have lots of bling necklaces :-) 16:34:55 henne: yellow is flashy and ugly enough that no one else will wear it :) 16:35:11 okay so how are we going to identify staffers? 16:35:15 not on the even 16:35:15 well I guess I better not pack my yellow shirts then 16:35:17 i mean now 16:35:20 orange! 16:35:26 but indeed, as henne said, first there needs to be a team of people who take that task up during the conference 16:35:41 and we only have 13 days left to figure that out 16:35:47 give information (e.g. taxi), be a place where people can complain etc 16:36:02 yaloki: that is part of the job description of the registration desk 16:36:10 well really, flashy t-shirts with "staff" on it 16:36:19 yes yes we al agree 16:36:25 you get your flashy t-shirt :P 16:36:27 henne: just need to make sure it's clear to everyone 16:36:34 no, I'm not an organizer :) 16:36:44 * AJaeger needs to leave 16:36:45 okay if youre not an organizer who is? 16:36:59 how the hell do I know, I'm not an organizer :) 16:37:00 thats what I meant... 16:37:05 give me a flashy t-shirt and I volunteer wearing it ;) 16:37:07 lol 16:37:22 how many people do we need? 16:37:28 is 10 enough? 16:37:32 oh sure 16:37:36 okay 16:37:43 I just organize 10 flashy t-shirts 16:37:44 given that the location isn't that large and that there aren't that many people, 10 would do fine methinks 16:38:08 it's for all sorts of things, including calling 112, etc... 16:38:17 112? 16:38:32 suseROCKs: international number for ambulance, firefighters, … 16:38:40 so far we already have 23 volunteers at our http://en.opensuse.org/openSUSE:Conference_volunteers 16:38:48 wut? no 911? 16:38:50 112 is firefighters here 16:38:53 okay next topic 16:38:56 suseROCKs: no, it's 112 :) 16:39:02 we deviated 16:39:05 suseROCKs: 911 is US only, 112 works everywhere 16:39:14 who is going to send that preparation mail to all speakers? 16:39:28 i have assigned that staff stuff to me 16:39:49 henne, I'll restart the discussion again on the CFP if again the main gists get ignored then I'll work through it with bits missing 16:39:59 ok 16:40:42 next thing then 16:40:51 * suseROCKs makes a note... get krankenwagen via 112 16:40:56 are the lightning talks on track? suseROCKs? 16:41:13 henne, we have 5 so far, and I'm poking more people around to get 5 more 16:41:25 ok 16:41:25 and if anyone here wants to do a cool 5 min lightning talk on Sun night, let me know :-) 16:41:45 and some other ball we dropped: 16:41:53 hint folks: yaloki's talk is going to be pretty cool 16:41:57 is a whiteboard enough for unconf scheduling? 16:42:18 whiteboard or posterpaper like we did in the past should be fine 16:42:28 alright 16:42:41 whiteboard runs the risk of someone walking by and accidentally wiping the schedule off with their shoulder :-) 16:43:00 okay next topic 16:43:04 main hall recordings 16:43:16 whats the status here? 16:43:33 suseROCKs? 16:43:44 by main hall recordings are you referring to the main general sessions or for every session? 16:44:05 whatever you wanted to record 16:44:13 I have my camera :-) 16:44:18 and tripod 16:44:50 okay but you wanted to organize volunteers 16:44:52 and at this time I intend to only record general keynote sessions etc. Not every presentation session in every room. 16:45:13 henne, yes but the more I thought about it the more I realized its the post-conference stuff of organizing thtat material that's going to be a nightmare 16:45:39 sure :) 16:45:44 like every year 16:45:56 well last year it basically didn't happen 16:45:57 alright lets drop it then 16:46:05 like every conference in the world! 16:46:21 then everyone can do it individually 16:46:32 yes 16:46:51 AJaeger: still there? 16:46:57 he left 16:47:02 k 16:47:52 next open thing is 16:48:07 Organize openSUSE/Sponsor goodies 16:48:11 do we have something? 16:48:16 jospoortvliet? 16:48:19 izabelvalverde? 16:48:25 henne: not as far as I know... 16:48:27 (no) 16:48:40 what about those geekos? 16:48:57 so we have bags but nothing to put in? ;) 16:49:05 henne I will be there to help whatever is ready 16:49:23 sure 16:49:41 the question is if you will have something to do or not ;) 16:49:59 okay, this stays open then 16:50:30 henne I don't have but AJaeger and jospoortvliet will tell us something soon ;-) 16:51:02 i hope so 16:51:13 they will :-) 16:51:22 another big task is making each room liveable 16:51:55 explain 16:52:05 liveable means? 16:52:07 livable? people aren't supposed to live there :-) 16:52:22 then venue is an abandoned office building 16:52:42 meaning chairs and tables? 16:52:47 we have planed 500€ for each room to make it enjoyable 16:53:03 chairs and tables will be setup by the chairs and tables company 16:53:10 but those are really old offices 16:53:11 henne: plants/flowers, stuff on the walls you mean? 16:53:13 stuffed geeko's? 16:53:15 like 50 years 16:53:16 paint? 16:53:19 and 10 of them abandoned 16:53:29 we get to paint the rooms? 16:53:31 yes i mean decoration 16:53:48 henne: so, echoing suseROCKs - can we paint the rooms? 16:53:51 i would like to have one person/room that is responsible for this 16:53:54 I think that's too much work, but... 16:54:06 no we can't 16:54:22 ok 16:54:23 darn, was going to suggest a paint-fest for Saturday then :-) 16:54:59 henne: it's something I suck at AND you kind'a need to be there 'on the spot'. we could ask on -project for ppl who are there on saturday, if anyone wants to adopt a room and spend 500 euro to make it pretty? 16:55:00 will rooms be stocked with beverages like previous conferences? Or we go to the bar area for that? 16:55:08 some ppl might come forward and do cool stuff 16:55:15 we can even give the coolest room a prize... 16:55:33 jospoortvliet: the problem is that we don't have cash. you need to upfront the money 16:55:39 i doubt people will just do that 16:55:52 especially with the limited time frame (next week Saturday) 16:55:53 isn't saturday too late for it? 16:56:05 yeah that might also be a problem 16:56:09 henne: we could go to a big store all together, saturday morning, and let everyone buy stuff. Let them send the bill to suse, worst case I use my credit card... 16:56:15 and yes, saturday is late 16:56:22 but not impossible provided we have a van or so ... 16:56:24 better late then never 16:56:31 we do have a van 16:56:48 each room has a session chair, right? 16:56:53 so how are we going to organize this? 16:56:55 Why not ping them directly for ideas? 16:56:56 and especially who 16:57:22 so far we have 3 people volunteering as session chair 16:57:49 and that job description didn't include decorating ;) 16:57:59 so ask them if they want to include it 16:58:07 sure 16:58:13 like ive said 16:58:19 at the very least they can handle the poking of volunteers to help them 16:58:31 how are we going to organize this and who is organizing it? 16:58:53 henne, I think more importantly is how important is this? 16:58:55 things don't happen on their own 16:58:55 really needs to be handled by people on-location :\ 16:59:29 suseROCKs: the rooms are 50 year old offices abandoned since 10 years 16:59:40 this means you comit suicide as soon as you go in there now 16:59:51 henne, that isn't clear as to just how bad it is now 17:00:01 it is that bad :) 17:00:04 ok so how about we ask on -project who arrives before saturday morning and ask them to help make it pretty? 17:00:21 then trow whoever shows up in a van, go get stuff (I take care of the $$ somehow) and we are up and running... 17:00:23 idea? 17:00:25 * yaloki arrives on saturday evening 17:00:29 we can ask for all that is sponsored as well 17:00:30 we can't paint, and umm... what's currently wrong with the walls now? Mice coming out of holes? 17:00:33 yaloki: you're out :D 17:00:38 yup :) 17:00:41 suseROCKs: just hang up stuff 17:00:54 I can paint it green on saturday night though 17:00:59 gonna cost a lot in beer though 17:01:06 hehe 17:01:08 why not just create a bunch of bnners then? 17:01:12 the typical room looks like this: 17:01:14 http://www.flickr.com/photos/hennevogel/6011293373/in/pool-1691008@N25/ 17:01:15 that'll be less thatn 500 Euros per room for sure 17:01:17 ok so how about asking on -project? we can do something that way 17:01:34 awesome 17:01:34 jospoortvliet: are you asking? :) 17:01:45 are the rooms dark like in that photo? 17:01:47 with table and chairs will look better for sure 17:01:50 500€ worth of old couches in each room, done 17:01:50 ;) 17:01:57 henne: I can send a mail, surely... and tell ppl to let us know and show up etc :D 17:02:02 yaloki: yup that'd be awesome 17:02:04 or bean bags 17:02:05 hehe 17:02:11 or hash bags 17:02:15 * yaloki assigns to jospoortvliet 17:02:20 seriously, are the rooms really this dark? 17:02:24 suseROCKs: yes 17:02:31 what lighting plans do we have? 17:02:32 btw we need to be sure about curtain 17:02:38 is it right word?!? 17:02:44 yes 17:02:45 there are lights 17:02:52 aren't there 17:03:03 I'm not sure ;) 17:03:05 yaloki, well henne's response indicates to me the rooms have poor lighting 17:03:10 oh aw uh 17:03:22 * henne puts this on the checklist 17:03:25 poor lighting is fine as long as there is proper lighting in the main room 17:03:35 you don't want too much light when you have a presentation anyway 17:03:37 and if that's the case there's a bit of an accessibility problem. And we'll need some kind of lamp available in every room so I can see my interpreters 17:03:41 we'll just do light with our androids ;) 17:03:44 yeah especially with the projectors we have 17:03:53 henne: oh aw uh 17:04:11 i'm telling you boys 17:04:20 and girls 17:04:26 this is a conference where we have to do nearly everything ourselves 17:04:32 a real DIY conference 17:04:40 henne: so how about: 17:04:45 Hey all, 17:04:46 So the Zentrifuge location is a dark and dank place and we are supposed to lighten up the place with our energetic presence :D 17:04:48 To help with that, we need EVERYONE who is available on saturday to help make it pretty. We've got a bunch of $$$ and a van - and empty, depressive rooms. Who wants us to help carry beanbags, hang up posters, put down potted plants and more things like that to make it work for oSC?!? 17:04:48 henne, please note what I said above about lighting 17:04:49 We really need some help with that, so anyone... please? 17:04:51 /The conf team 17:05:01 suseROCKs: part of the making-it-pretty will be lightning... ok? 17:05:16 suseROCKs: just be sure to be there to help out, I'm sure you can help sitting in bean bags :D 17:05:38 jospoortvliet, good practice for me before the brainsshare conf :-) 17:05:46 jospoortvliet: s/help/drive to organize/ 17:05:52 but if we want me to sit in bean bgs, please also rent a forklift 17:06:06 henne is the forklift 17:06:15 jospoortvliet: like I've said, we need to get people organizing this 17:06:17 I fear for my life then :-) 17:06:29 otherwise 20 people will ask you on saturday morning what they should buy ;) 17:06:29 henne: that doesn' 17:06:32 t work 17:06:34 suseROCKs: don't, corpses are heavier than living beings 17:06:51 lol 17:07:04 Hey all, 17:07:05 jospoortvliet: go to ikea, order, have it brought there ? and spend 4 days putting it together :D 17:07:05 So the Zentrifuge location is a dark and dank place and we are supposed to lighten up the place with our energetic presence :D 17:07:07 To help with that, we need EVERYONE who is available on saturday to help make it pretty. We've got a bunch of $$$ and a van - and empty, depressive rooms. 17:07:08 Who helps us buy stuff, bring it to the conference, then help carry beanbags, hang up posters, put down potted plants and more things like that to make it work for oSC?!? 17:07:10 We really need some help with that, so anyone... please? 17:07:11 It'd be nice if you let us know if you can help, but even if you don't - just show up saturday as early as possible (not before 10, of course) and help us cary stuff around :D 17:07:13 /The conf team 17:07:14 yaloki: hehehe 17:07:31 jospoortvliet: sure. go for it 17:07:39 jospoortvliet, starting the message with "darnk and dank" doesn't sound like a conference someone would want to go to Try something more uplifting 17:07:39 done 17:07:45 suseROCKs: ok 17:08:01 "conference in a kit" 17:08:07 heh 17:08:15 * yaloki creates the conferencekit project on code.google.com 17:08:21 uhh if its dank, are we airing out the place before the start of conference? 17:08:35 i surely hope so 17:08:45 ok' 17:08:45 most of the rooms where smokers offices ;) 17:08:48 add room deodorant to the list :) 17:08:50 I have to go now, need to get food etc etc 17:08:52 cuz seriously "abandoned and dank" sounds like a mold problem 17:08:53 yaloki: hehehe 17:08:59 bye all, ttyl! 17:09:14 suseROCKs: you heard? we'll be allowed to smoke in the rooms! 17:09:33 yaloki, smoke what? :-) 17:09:41 you won't 17:09:54 okay I hope people show up... 17:09:56 henne: well I guess lighting would really be the priority then, for practical reasons 17:10:00 don't count on it :\ 17:10:09 i dont :-/ 17:10:17 yeah I check all the lighting 17:10:17 we already have so few visitors because we're so widely dispersed around the globe 17:10:26 already noted down 17:10:27 henne add extension cords, and plugstrips to the list 17:10:51 with tape 17:10:54 ooooooh yeah 17:11:23 henne 8th afternoon I'll be able to help on whatever is needed then I can help figure what else would be needed 17:11:26 uhh I guess the next important question regarding this "abandoned building" Is the electricity turned on? 17:11:26 never enough ducktape and chords 17:11:27 :-) 17:11:29 done 17:11:49 a map of surroundings can be useful too 17:12:00 surroundings? 17:12:12 e.g. where one can find smokes, stuff to eat, bars, restaurants, ATMs, … 17:12:32 a physical map? 17:12:38 henne: on paper :) 17:12:48 hm okay 17:12:57 are there such places in walking distance? 17:12:59 henne: would need someone to hike an hour around the location and mark some spots, then put a map together that we can print 17:13:04 any takwers? 17:13:04 suseROCKs: that's what I meant :) 17:13:17 yaloki: like http://conference.opensuse.org/map ;) 17:13:43 henne: yes, but check whether there are useful things around there, in walking distance 17:13:45 ok what specifically is our topic now? 17:14:05 henne yaloki I can do on thursday... walk look 17:14:14 henne: coz we'll end up with ppl at the infodesk asking where to buy cigs, or restaurants nearby, or an ATM machine, or... 17:14:18 I will need anyway 17:14:28 okay noted down 17:14:36 suseROCKs: stuff that comes into your mind 17:14:42 not on the todo list 17:14:47 ok 17:15:02 because everything else is on track i guess 17:15:03 is the cafeteria luncheon provided or do attendees pay for it? 17:15:13 things around - add parking 17:15:14 even if that track leads down the cliff.... 17:15:25 suseROCKs: you have to pay 17:15:31 henne where is noted? 17:15:34 can ppl park at the venue? 17:15:42 izabelvalverde: http://en.opensuse.org/openSUSE:Conference_todo_list#Venue 17:15:46 but that svg map is a good thing to start with 17:15:49 we should indicate what the meal plan is then and cost clearly 17:15:52 yes there is a big parking place near by 17:16:04 OK I have a couple of things 17:16:24 the paid ticket holder. There's some benefits that they get. I can't remember what I read a while ago 17:16:35 henne thanks I was there but lost! 17:16:37 but one is a meet the speakers kind of thing? Do I remember correctly? 17:16:37 suseROCKs: "paid ticket holder" = ? 17:16:51 yaloki, umm the professional ticket 17:16:52 suseROCKs: ah, the "business ticket" ? it's meeting suse management 17:17:01 suseROCKs: http://conference.opensuse.org/tickets 17:17:19 * An invitation to a dinner with the keynote speakers and conference organizers on tuesday 17:17:21 thank you (/me takes a quick look again) 17:17:26 * Access to feedback session with SUSE executive management team 17:17:52 yes that one (speaker dinner) Have we informed our keynoters that they have a dinner to attend? 17:18:07 AJaeger is organizing both imho 17:18:22 i don't know about the status though :-/ 17:18:27 how many professional tickets have we sold so far? 17:19:04 suseROCKS; I'm going through that list today. 17:19:09 The number is small 17:19:13 ok 17:19:24 lucky ticket holders. They'll feel very exclusive :-) 17:19:32 ok second thing I wanted to mention here... 17:20:02 dragotin, and I had a chat the other day and we're going to put up a sign-up sheet (poster?) at the conference for anyone who is interested to go to the openSUSE Monastery Wed after the conference 17:20:03 there are 9 professional ticket registratrions 17:20:15 the what? 17:20:28 the monastery where they make the openSUSE Beer 17:20:43 they have this dinner thing there and it some kind of baked pork and dumplings 17:20:44 ah okay 17:20:47 yaloki: didn't you hear? you're a monk now... 17:21:02 bring the nuns 17:21:19 AlanClark: so you take care of the dinner and stuff? 17:21:26 so anyone who signs up by I guess Tuesday we can make reservations for everyone there at the monastery for Wed dinner (which is a 1 hour public transit ride away) 17:21:27 yaloki: you misunderstood something there ;) 17:21:28 no - AJ is doin that 17:21:35 ok 17:22:02 I'm working on the billing 17:22:17 ok 17:22:24 and we will probably need to bring protective clothing for yaloki so he doesn't get struck by lightning entering a relighious establishment 17:22:51 I'd lit it on fire just being there 17:23:14 suseROCKs: is registration needed or sumfink? 17:23:22 okay so what the question you have?= :) 17:24:05 henne: side question: so the rooms are w/o chairs too atm? 17:24:17 yaloki, they suggest reservations for the wed dinner 17:24:21 http://www.das-wirtshaus-klosterbrauerei-weissenohe.de/ is the venue 17:24:32 yaloki: yes. we ordered 390 chairs and 40 tables 17:24:36 henne: ah okay 17:24:39 good :) 17:24:42 yaloki: the company we rented it from will set them up 17:24:45 henne, 390 chairs per room? :-) 17:24:47 awesome 17:25:02 suseROCKs: your ass needs 290 right? ;) 17:25:10 no 294 17:25:14 henne I must to leave please add me if I can help anything else... 17:25:27 bye guys 17:25:30 izabelvalverde: i count on you rescueing all of us on thursday :) 17:25:32 later! 17:25:34 izabelvalverde: have fun 17:25:45 be sure :-D 17:25:46 okay so anything else we need to discuss? 17:25:47 bye 17:26:01 please make sure to think hard in the next 10 days if we miss something 17:26:05 hmmm 17:26:17 henne: I guess there won't be red cross there, for that amount of ppl 17:26:29 nope 17:26:30 henne: but it would be useful to have a list of people who know what do to 17:26:40 I mean ppl who had a training 17:26:55 you mean like cpr and whom to contact for emergency? 17:26:57 shouldn't that be indentical with the list of organizers? 17:27:04 you never know what can happen, it's good that at least staff have a list of ppl 17:27:09 suseROCKs: I meant cpr, yes 17:27:25 in case of emergency → someone with a flashy t-shirt 17:27:31 people will likely let me die rather than touch their lips to me cpr-ically 17:27:34 but a list of ppl with cpr skillz 17:27:34 every german that has a drivers licens is supposed to know it 17:27:41 henne: "supposed" 17:27:48 well, just a suggestion 17:27:51 sure 17:27:57 we have some spare time firefighters 17:28:05 awesome 17:28:06 portable defibrillator on hand? 17:28:09 i see if i can get something together 17:28:20 henne: but it's very helpful to have their phone # or something, to get ahold of them quick when something happens 17:28:21 true we should designate Kostas to organize health planning I guess 17:28:31 yaloki: yes 17:28:34 had two emergencies at fosdem this year, it just shows that every preperation helps 17:29:06 and even though we had red cross staff on-site, for the next one, all staff will get a training 17:29:29 (lots more ppl of course, but still, a short list of whom to poke when a few seconds make a difference doesn't harm) 17:29:45 will do 17:29:54 great 17:30:09 anything else or are we finished? 17:30:10 hmmm what else 17:30:13 vestiaire 17:30:28 what's vestiaire? 17:30:35 well, jacket/bag deposit 17:30:40 we have one 17:30:40 suseROCKs: coatroom 17:30:51 henne: manned ? 17:30:56 (just asking :)) 17:31:07 have to be careful with responsibility :) 17:31:23 nope 17:31:25 not manned 17:31:36 we just have to put up signs 17:31:38 so not a place to deposit bags then just coats 17:31:39 henne: what is the expected number of participants? 17:31:42 might need a rotation with volunteers then 17:31:49 polifasio: 200-300 17:31:56 henne: please add to the shopping list: tickets for the coatroom 17:32:05 there is no coatroom 17:32:12 there is just something to hang your coat 17:32:13 you just said there is 17:32:14 un-watched 17:32:18 okay 17:32:30 not sure that works with legalize though but okay 17:32:48 it does as long as you put up signs :) 17:32:59 legalize? 17:33:07 suseROCKs: sorry, meant "legalese" 17:33:19 oh the "we're not responsible for lost items" thing 17:33:26 suseROCKs: in terms of responsibility of the organizers if sth gets lost or stolen 17:33:29 yes 17:33:44 here in the US the courts ruled some years ago that those signs aren't applicable :-) 17:33:53 suseROCKs: I think it's the same here too 17:34:00 not in germany :) 17:34:08 okay anything else? 17:34:21 does registration open on Sat or Sunday? 17:34:23 hmm.. no 17:34:28 suseROCKs: sunday of course 17:34:30 if you can think of anything else either: 17:34:31 aka do people get to do early badge pickup? 17:34:44 A) put it onto the todo lists if you do it 17:34:56 or B) send a suggestion to opensuse-conference@opensuse.org 17:35:14 it was a question not a "we need to do this" :-P 17:35:20 suseROCKs: we open the registration at 9 and the first talks is at 10 17:35:57 and registration consists of taking your badge and bag 17:36:49 okay lets close this meeting 17:36:50 okay, let's wrap up the meeting 17:36:58 ok lets shut down this meeting 17:36:58 thanks for showing up people 17:37:08 we really need more brain power on this one 17:37:17 as this is really a DIY conf this year 17:37:33 well the extent of the DIY part was quite news to me today 17:37:37 henne: yeah, but the problem is that you actually need more people on site :\ 17:37:56 there is only so much one can do off site 17:38:00 well the stuff before we can manage 17:38:05 and to get more people on site we have to sponsor more hotel rooms, etc. etc. 17:38:12 what worries me is the staffing during the conference 17:38:51 needs a call for volunteers, a list of positions to take, a timetable, and one person to coordinate 17:39:00 http://en.opensuse.org/openSUSE:Conference_volunteers 17:39:05 we already did that... 17:39:06 that works for ~100 volunteers at fosdem 17:39:20 23 is the number we have 17:39:46 I sure can help for a few hours here and there, but it's always the same problem, you also want to see talks and chat with ppl, etc.. 17:40:00 figure it out :) 17:40:06 we still need good bar-tenders for instance 17:40:21 I'm sure you're capable of handing out one beer (while drinking the other)# 17:40:39 with so many volunteers would we have time to actually attend sessions? :-) 17:40:41 henne: bottles? :) 17:40:42 or closing the venue up in the evening :) 17:40:46 yaloki: sure bottles 17:40:49 oh yeah, I sure can throw ppl out 17:40:56 yeah, I can do bar tender 17:41:13 though I'm not tender 17:41:14 so please talk to your peers and see that they get their names up there 17:41:27 yaloki: you will have me as assistant (for the bottle, not throwing people out) 17:41:27 henne: dude, you got to get your name up there 17:41:33 hehe 17:41:50 I'll just smuggle water in between the beers, no one will notice 17:42:04 yaloki: i'll add the organizers part to this list soon :) 17:42:07 henne: we will be two available to help from friday ~ 6pm 17:42:17 tigerfoot: get your name up on the wiki :) 17:42:28 okay lets wrap up 17:42:31 i'm hungery 17:42:40 henne: now that's sure when I will be there ... I'll do 17:42:41 henne, Thought you were Germany 17:42:44 thank you all 17:42:50 #endmeeting