14:02:47 <AJaeger> #startmeeting openSUSE Conference Orga Meeting 14:02:47 <bugbot> Meeting started Mon Jul 25 14:02:47 2011 UTC. The chair is AJaeger. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:02:47 <bugbot> Useful Commands: #action #agreed #help #info #idea #link #topic. 14:02:51 <AJaeger> #chair henne 14:02:51 <bugbot> Current chairs: AJaeger henne 14:02:58 <henne> others are here too. cwh, dragotin, tom 14:03:11 <AJaeger> Good! 14:03:14 * cartman is listening 14:03:25 <AJaeger> Let's start with Social Events. 14:03:30 <AJaeger> #topic Social Events 14:03:41 <AJaeger> First part is the party 14:03:44 <AJaeger> #topic Social Events - Party 14:03:50 <AJaeger> Henne, why don't you say something? 14:04:02 <henne> okay 14:04:16 <henne> we still need music 14:04:36 <henne> cwh is looking into that 14:05:02 <cwh> yo 14:05:13 <henne> he talks to some peepz from fat orange 14:05:21 <henne> the same guys that also might have a PA for us 14:05:35 <AJaeger> cwh: Thanks! 14:05:50 <henne> AJaeger: is the venue aware of this party? 14:06:30 <cwh> The PA guy promised to contact me early this week for a meeting at Zentrifuge this week. 14:07:06 <AJaeger> henne: Yes, they are. 14:07:09 <henne> cwh: would that be the same guys who can answer questions about the band? :) 14:07:33 <henne> AJaeger: are there any limitations? other then "not loud" 14:07:42 <cwh> The musician will most likely also join 14:07:49 <AJaeger> henne: not loud wsa the only one. 14:08:03 <henne> cwh: okay cool 14:08:08 <AJaeger> not loud meaning: There are some neighbours, be friendly to them ;) 14:08:36 <henne> that was something that interests me generally 14:08:46 <henne> do we need to take care that people leave there? 14:08:52 <henne> are they closing up some time? 14:09:00 <AJaeger> no closing up time. 14:09:12 <AJaeger> Our responsibility. 14:09:16 <henne> okay 14:09:29 <henne> that means we need someone to take care fo that each day 14:09:33 <henne> phew 14:10:41 <AJaeger> henne: Yeah, add it as action item 14:10:42 <henne> ill add that as another task for the venu list okay? 14:10:49 <AJaeger> ok ;) 14:11:33 <henne> so what kind of support do we get from them? 14:11:41 <henne> or are we just getting keys and thats it? :) 14:12:19 <AJaeger> for handling the conference: YEs, just getting keys. 14:12:23 <henne> okay 14:12:39 <henne> so who is going to organize those open/closing volunteers? 14:13:36 <AJaeger> Add it to the general place holder "location team" - and we then need to write a long list calling for volunteers. 14:13:43 <henne> k 14:14:09 <henne> on with party 14:14:28 <henne> Olli and I will organize the food/grill/dishes 14:14:40 <henne> and I will organize additonal entertainment 14:14:55 <henne> my current plan is to rent a bull-riding machine :) 14:15:14 * AJaeger considers not to come ;) 14:15:31 <henne> it also fun, just to watch ;) 14:15:54 <AJaeger> are you suggesting I should come and take photos? ;) 14:16:01 <henne> yes 14:16:18 <henne> for that I need to check AC power options etc. 14:16:23 <AJaeger> henne: ok, understood. 14:16:48 <henne> other then that I think thats it for the party 14:17:05 <henne> oh no. I need to buy wine 14:17:39 <henne> thats it 14:18:04 <AJaeger> henne: The building has also some companies. Should we invite them to the party - and the event? 14:18:28 <henne> what companies? 14:18:44 <AJaeger> There are other companies in the Zentrifuge building on the floors we use. 14:18:55 <AJaeger> only a few... 14:19:06 <henne> k. we should definately warn them 14:19:14 <henne> and its best to invite them then yes ;) 14:19:19 <AJaeger> Add an AI for the location team to visit and invite them. 14:19:52 <henne> I can do that 14:19:58 <AJaeger> henne: Great! 14:20:37 <AJaeger> henne: REgarding wine: We can also rent the wine glasses - see the offer from Wolf 14:21:22 <henne> that costs way too much 14:21:33 <AJaeger> henne: Ok 14:22:00 <henne> we're going with some "hauswein" and normal glasses 14:23:01 <henne> next topic? 14:23:47 <AJaeger> #topic Social Events - Afternoon Program 14:24:13 <AJaeger> dragotin: Do you want to explain? 14:24:50 <henne> cwh is exploring options with "Fat Orange" here as well 14:24:56 <AJaeger> This is about "Side events" 14:25:17 <AJaeger> Let me cite from an email by dragotin on the opensuse-conference mailing list: 14:25:20 <henne> yes I think we need to find something we want to do now and try to make it happen 14:25:23 <AJaeger> there are a couple of ideas for side events at the conference, ie. 14:25:25 <AJaeger> stuff that is fun and not directly related to conferencing and 14:25:26 <AJaeger> party ;-) Examples are: A photo competition or a geocaching activity. 14:25:28 <AJaeger> We would need some people thinking about and organizing that otherwise 14:25:29 <AJaeger> that does not happen. Probably it would be beneficial if at least a 14:25:31 <AJaeger> few people are located in Nbg. but not all need to. 14:25:32 <AJaeger> Somebody interested, or, who should we force into? ;-) 14:25:36 <AJaeger> The wiki page http://en.opensuse.org/openSUSE:Conference_todo_list#Social_Events lists some examples 14:25:51 <henne> cwh: what would be the FO options for this? 14:25:52 <AJaeger> So, shall we do it? What and who? 14:26:32 <cwh> One side event would be the guy doing the "How to make music with your GameBoy" workshop 14:26:47 <henne> okay 14:26:59 <AJaeger> cwh: Then let's list that one as first items - and not as idea ;) 14:27:04 <cwh> Means a workshop in the afternoon and his performance in the evening 14:27:12 <AJaeger> good 14:27:24 <henne> for which day should we try this? 14:27:33 <cwh> yes, that is more than just an idea - it's quite sure 14:27:36 <AJaeger> whenever that guy has time ;) 14:27:36 <henne> tuesday? 14:28:14 <henne> we only have the option of sunday/tuesday/wednesday 14:28:24 <henne> and the question is if we want to do something on wednesday 14:28:41 <cwh> I think not 14:28:53 <AJaeger> I suggest to have on wednesday a "good bye" session instead 14:29:07 <henne> yeah that sounds about right 14:29:17 <cwh> I don't expect people staying longer than necessary 14:29:18 <AJaeger> better word it "conference closing" comments 14:29:19 <henne> so we only have to cover sunday/tuesday 14:29:39 <AJaeger> cwh: So ask him - if he responds quickly, he can choose ;) 14:29:48 <cwh> ok, I'll ask 14:29:59 <cwh> (I personally woul prefer tuesday) 14:30:09 <henne> and who is going to organize the closing session? 14:30:16 <henne> cwh: me too 14:30:47 <AJaeger> we should ask for a moderator. 14:30:57 <henne> okay 14:31:03 <henne> but who is we? :) 14:31:05 <AJaeger> henne: Assign it to Jos ;) 14:31:14 <AJaeger> he can do it or find somebody else 14:31:14 <henne> sounds about right 14:31:36 <henne> leaves one slot open 14:31:50 <AJaeger> Exactly. So, should we strive for some physical exercise? 14:32:14 <henne> my question would be: is any of the ideas tangible? 14:32:20 <AJaeger> Or ask for volunteers? 14:32:25 <henne> or are those just ideas? 14:32:42 <AJaeger> We have to check with ofecher - he mentioned a sportshall nearby, we can investigate that as an easy option. 14:32:44 <dragotin> doable ideas, such as a human kicker game 14:32:51 <dragotin> for example 14:32:59 * AJaeger welcomes dragotin 14:33:15 <dragotin> AJaeger: not needed, I nearly live here ;-) 14:33:33 <henne> dragotin: the question is: have we done more for any of the ideas then to come up with them? 14:33:44 * AJaeger had the impression it took quite long to wake up dragotin ;) 14:33:45 <dragotin> henne: no 14:33:50 <henne> like investigated options etc. 14:33:52 <henne> ok 14:34:20 <AJaeger> So, should we push for an idea - and find volunteers. Or ask for volunteers and let them figure out themselves what to do? 14:34:21 <dragotin> but still: If somebody (like a wednesday-eve-team) picks up, still easily doable 14:34:49 <henne> yes but then the question is who is going to organize the team 14:34:57 <henne> the work doesn't go away 14:35:18 <henne> does anyone want's to do anything here? 14:35:29 <henne> or do we need to find volunteers? 14:35:38 * dragotin don't 14:36:02 <henne> "do anything" means organizing it 14:36:30 <henne> okay so we need to find volunteers 14:36:35 <dragotin> wenn nix geht, geht halt nix 14:36:36 <henne> anyone up for this? 14:37:53 <henne> cool 14:38:02 <henne> i'll try to do this 14:38:11 <AJaeger> henne: Thanks! 14:38:37 <AJaeger> next topic? 14:38:44 <henne> yes 14:38:45 <AJaeger> #topic Hotels 14:39:09 <AJaeger> we have two hotels with special fees, the wiki is updated. 14:39:35 <dragotin> can we/do we track how many people already booked there? 14:40:03 <AJaeger> dragotin: I could try to ask - I know that Jacqueline just booked 15+ Labs guys... 14:40:35 <AJaeger> dragotin: Let me ask on the 1st when the first continent is getting cancelled (Henne: An AI for me ;) 14:41:03 <henne> why do we want to know this? 14:41:26 <AJaeger> henne: For checking whether we need more rooms - or pushing folks more ;) 14:41:43 <henne> its nice to know i agree, but we have a shitload of important things to do right? :) 14:41:54 <henne> more rooms. okay thats a point 14:42:03 <AJaeger> Regarding "information about transport hotel-faculty-hotel and around the city" 14:42:32 <AJaeger> The wiki page contains some transport information, so nothing any more. 14:42:37 <henne> thats also already on the wiki 14:42:48 <AJaeger> yeah, so remove that line ;)= 14:43:02 <henne> already did in my editor 14:43:04 <AJaeger> Regarding "map with tips and info for the participants out of above results " - could anybody explain what was meant here? 14:43:11 <henne> the conference_map 14:43:15 <henne> also already in the wiki 14:43:18 * AJaeger likes to check sometimes henne's editor ;) 14:43:25 <AJaeger> henne: So, remove it? 14:43:29 <henne> the only thing left are the green ballons i think 14:43:49 <henne> reload 14:44:16 <AJaeger> We need in general some direction signs - from Hotel and Underground to the location. 14:44:43 <henne> is the hotel in walking distance? 14:44:48 <AJaeger> Let's add that to general venue - add signage to location 14:45:01 <digitltom> we still have the geeko signs from the company trip 14:45:05 <AJaeger> henne: Best Western is in walking distance. 14:45:10 <AJaeger> digitltom: Save them ;) 14:45:25 <digitltom> jw has them, i'll talk to him 14:46:03 <henne> okay 14:46:04 <digitltom> we also have this big opensuse banner 14:46:43 <AJaeger> digitltom: An outdoor one to place outside of Zentrifuge? 14:47:19 <digitltom> the one that was on ruine neideck 14:47:41 <AJaeger> Unfortunately I haven't seen it. 14:47:45 <henne> okay I'll put that up on the venue list 14:48:00 <digitltom> it's on some photo of the trip 14:48:48 * henne added 14:48:51 <henne> |Check the options to hang the huge openSUSE banner at the venue 14:48:52 <henne> |Tom 14:48:56 <henne> okay? 14:49:37 <dragotin> tom nods. 14:49:49 <AJaeger> next topic? 14:49:58 <henne> yes i think so 14:50:02 <AJaeger> #topic STatus 14:50:12 <AJaeger> First IMO: How to track status? 14:50:22 <AJaeger> Should we meet daily or weekly on IRC? 14:50:34 <dragotin> we should work rather than meet 14:50:47 <AJaeger> ;) 14:50:51 <henne> yes but we also should meet weekly for now 14:50:54 <henne> imho 14:50:57 <dragotin> sure 14:51:01 <dragotin> weekly 14:51:31 <henne> and then everybody just tells what he did 14:51:37 <AJaeger> What day & time works best? 14:51:40 <henne> and we can talk about problems etc. 14:51:58 <dragotin> monday 1600 ? 14:52:08 <AJaeger> Nuernberg time? 14:52:11 <henne> sounds good to me 14:52:24 <AJaeger> So, 14:00 UTC 14:52:34 <AJaeger> So= Therefore, 14:00 UTC 14:52:38 <dragotin> Mo, 14:00 UTC ;-) 14:52:43 <AJaeger> +1 14:52:47 <henne> works for me 14:53:00 <AJaeger> OK, I'll add it to the news.o.o calendar. 14:53:13 <AJaeger> (henne no need to give me an AI for that but if you like ;) 14:53:20 <henne> no 14:53:24 <henne> i don't like ;) 14:53:27 <henne> but I would also like to go over the status now 14:53:40 <AJaeger> henne: ok 14:54:29 <henne> I can go first 14:54:44 <henne> i have finished the wiki pages now 14:54:48 <AJaeger> I just wanted to suggest to go over by topic instead person - but we can change ;) 14:55:02 <AJaeger> good! 14:55:12 <henne> and I also have investigated button machines 14:55:28 <henne> a machine including 1.000 buttons costs 240€ 14:55:36 <henne> A cutter for the paper costs 70€ 14:55:42 <dragotin> I'd say: order. 14:55:46 <AJaeger> henne: Is it much physical exercise? 14:56:03 <AJaeger> Meaning: Can we do it in the numbers we need? 14:56:07 <AJaeger> Then order! 14:56:18 <dragotin> henne: did you say you worked on the website? 14:56:19 <henne> the pages says you get 250 buttons / hour done 14:56:21 <dragotin> conference.o.o? 14:56:29 <henne> dragotin: no. the wiki 14:56:42 <AJaeger> henne: Order! 14:56:49 <dragotin> yeah, that forwards to en.o.o/Portal:Conference 14:56:51 <henne> AJaeger: okay how do I pay? 14:57:10 <henne> dragotin: the page is something else. Im waiting for darix with that one 14:57:14 <AJaeger> We'll figure it out tomorrow together - I came down. OK? 14:57:18 <henne> okay 14:57:48 <AJaeger> henne: Let me just add it to the budget 14:58:22 <henne> another thing I have finished is the announcement of the travel sponsorship program 14:58:31 <AJaeger> henne: Thanks! 14:58:46 <henne> so far we have got 1 request. which worries me 14:58:49 <AJaeger> henne: What we need to remember is twittering such announcements also on @opensuseconf 14:58:52 <henne> i have posted this saturday 14:59:00 * AJaeger did the twitter today 14:59:03 <henne> k 14:59:15 <henne> i still need a co-tweet training from you 14:59:24 <AJaeger> henne: Noted down for tomorrow ;) 14:59:27 <henne> k 14:59:47 <henne> okay that what I have done 14:59:56 * AJaeger goes next 15:00:14 * AJaeger signed up henne for cotweet 15:00:44 <AJaeger> I investigated the twitter to identi.ca gateway - and it's the same way we post already blogs to twitter and identi.ca (via twitterfeed). 15:01:14 <AJaeger> Unfortunately the identi.ca interface that twitterfeed is using is broken since several months, so there's no way to use twitterfeed to publish to identi.ca 15:01:44 <AJaeger> I also checked some other service that offered the same but couldn't connect to identi.ca either ;-( 15:01:46 <AJaeger> So, I' 15:02:04 <AJaeger> I'll remove this AI as : Impossible to do for now due to broken identi.ca 15:02:11 <henne> k 15:02:31 <AJaeger> I invited alanclark to the linkedin group to make him manager but he did not join yet, so I'm waiting for him. 15:02:57 <AJaeger> ofecher published fotos of zentrigue (Thanks to whoever asked him!), so this AI will be removed 15:03:22 <henne> are they in the conference group yet? 15:03:27 <AJaeger> The budget is on google docs, I'll add the URL later to the wiki. If you need write access, contact me. 15:03:34 * dragotin asked ofecher to publish 15:03:39 <AJaeger> REad access should be: https://spreadsheets.google.com/spreadsheet/ccc?key=0Av4RECzUQXqzdFM5WVRnUjU5dThQSExPaWxTTVVvQlE&hl=en_US 15:03:43 * AJaeger hugs dragotin 15:04:24 <AJaeger> I had some discussions with the hostel, everything is fine. 15:04:30 <AJaeger> and me had two days off. 15:04:37 <henne> hostel? 15:04:43 <AJaeger> A&O hotel 15:04:52 <henne> whats that? 15:05:08 <henne> another hotel? 15:05:12 <AJaeger> henne: We have two conference hotels on the wiki - a&O is the second one. 15:05:35 <AJaeger> Check: http://en.opensuse.org/openSUSE:Conference_hotels 15:05:35 <henne> ah okay 15:05:38 <henne> sorry 15:05:51 <AJaeger> henne: np - we wanted to spread the knowledge ;) 15:05:59 <AJaeger> a&o is the Cheaper option. 15:06:36 <henne> AJaeger: I would need the venue plan very soon 15:06:44 <henne> can you put that online? 15:07:08 <AJaeger> henne: Tomorrow. 15:07:20 <AJaeger> kick me if I haven't done it when we meet ;) 15:07:27 <henne> ok 15:07:33 <AJaeger> next one? 15:07:51 <henne> please 15:07:54 <dragotin> me probably 15:08:02 <dragotin> I did some program committee work 15:08:23 <dragotin> like lining out how we do the voting on which talks to take etc. 15:08:27 <henne> is that part on track? 15:08:32 <dragotin> it is 15:08:45 <henne> also the tasks from the todo list? 15:08:55 <henne> I didn't see any changes there 15:09:00 <dragotin> I have to check. 15:09:13 <henne> please do 15:09:23 <dragotin> I talked to olli about the fotos 15:09:29 <dragotin> to vuntz about another keynote 15:09:38 <dragotin> to rob about the conference poster 15:09:44 <dragotin> to many other people... 15:10:07 <dragotin> what is open: I still have the contact to Philbi, the light- and sound provider 15:10:19 <dragotin> and we have to sync with cwh's guy somehow 15:10:24 <henne> there are also other printing jobs for robert... 15:10:27 <dragotin> might be that we want to use both 15:10:32 <dragotin> not sure how we proceed on that 15:10:47 <dragotin> I suggest that we visit Zentrifuge this week 15:10:55 <henne> yeah 15:11:06 <dragotin> henne: which todo list do you mean? 15:11:10 <henne> but i don't think its good to meet with both of them at once 15:11:25 <dragotin> henne: no, probably not 15:11:32 <dragotin> lets go for cwhs guy first 15:11:41 <henne> dragotin: there are two todo lists. General and Promo 15:11:43 <dragotin> and see if Philbi can help us with still missing things 15:11:49 <henne> dragotin: http://en.opensuse.org/openSUSE:Conference_todo_list 15:12:10 <henne> dragotin: http://en.opensuse.org/openSUSE:Conference_promotion_todo_list 15:12:25 <henne> every task should be on them... 15:12:42 <dragotin> ok 15:13:27 <henne> anything else we have done? 15:13:48 <dragotin> who organizes the meetup in zentrifuge? 15:13:57 <dragotin> we had a lot of meetings 15:14:49 <henne> dragotin: we need zentrifuge people to be in that meeting. so you? 15:15:04 <dragotin> hrm. 15:15:12 <dragotin> yes, ok, I will involve Oli 15:15:17 <henne> or cwh because he's talking the the FO people anyway 15:15:36 <dragotin> right, better 15:15:43 <henne> cwh: can you do that? 15:16:05 <cwh> Yes, I would like to join. And coordinate with the Music/PA people 15:16:16 <henne> not join. organize it :) 15:16:31 <henne> dragotin gives you the contact of the zentrifuge people 15:16:37 <henne> and you setup the meeting this week 15:16:48 <henne> whenever the music/pa people can make it 15:16:52 * AJaeger just created the news.o.o calendar entry 15:17:55 <henne> cwh? 15:18:19 <cwh> Ok 15:18:35 <henne> okay 15:19:01 <henne> anything else? 15:20:04 <AJaeger> cycling home before it rains ;) 15:20:06 <henne> so we can end this meeting? 15:20:27 <AJaeger> Thanks everybody, enjoy the rest of the day 15:20:28 <AJaeger> #endmeeting