14:03:31 <dragotin> #startmeeting openSUSE Conference Preparation Meeting 14:03:31 <bugbot> Meeting started Thu Jul 29 14:03:31 2010 UTC. The chair is dragotin. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:03:31 <bugbot> Useful Commands: #action #agreed #help #info #idea #link #topic. 14:03:42 <dragotin> #chair dragotin 14:03:42 <bugbot> Current chairs: dragotin 14:03:48 <michl> moin, moin 14:04:46 <suseROCKs> Good moining dragotin I have a couple of topics to give today. 14:05:02 <dragotin> #topic status call for papers 14:05:23 <dragotin> suseROCKs: cool, but lets let michl quickly report on the status 14:05:33 <dragotin> as he was nicely preparing stuff in a spreadsheet 14:05:35 <dragotin> ;-) 14:05:59 <dragotin> michl: shoot 14:06:17 <michl> after some doubts by myself 2 weeks ago paper submission increased dramatically over the last week or so 14:06:27 <dragotin> dramatically! 14:06:40 <michl> so yesterday we passed 25 submissions 14:06:46 <michl> out of different areas 14:07:02 <michl> upstream, community, other distros etc. 14:07:17 <suseROCKs> that means we'll have 25 presentations? 14:07:37 <dragotin> suseROCKs: yes, if we accept all 14:07:38 <michl> and just had lars in my room who is participating in openSUSE Education 14:07:50 <michl> they want to do 4 presentations plus a workshop on that 14:07:56 <dragotin> and there are more in the pipeline, but not yet arrived 14:08:14 <dragotin> you know, there are about 30 hours time left 14:08:22 <gnokii_> michl: on your sheet I miss some talks 14:08:34 <suseROCKs> Hmm... I thought we were hoping to not do so much presentations and do more focus on talks for this Conference? 14:08:40 <michl> and dragotin, myself and maybe some other approached some prospects directly 14:08:48 <michl> so I guess there is more to come 14:09:05 <dragotin> suseROCKs: sure, that does not mean that we accept all 14:09:17 <dragotin> or that we can not convince people to change the format if we want that 14:09:26 <suseROCKs> ok just wondered 14:09:30 <michl> gnokii_: what do you miss ?= 14:09:51 <gnokii_> the very first one, from that guy from munich 14:10:08 <gnokii_> the mailinglist wasnt functional u remember? 14:10:48 <michl> gnokii_: please send it to me 14:10:51 <michl> I don't have it 14:11:12 <gnokii_> ok, michl then I have to search it, I send it tomorrow 14:11:40 <suseROCKs> hurry to send it as after tomorrow michl will be lazy on his ass for 2 weeks :-)) 14:12:12 <gnokii_> /ignore suseROCKs 14:13:01 <michl> suseROCKs: that's one reason why we should talk about the upcoming 2 weeks 14:13:21 <dragotin> #topic the upcoming two weeks where papa sits on his ... 14:13:23 <michl> we said we'll come back to people who submitted something by Aug 20 14:13:40 <dragotin> michl: you said that ;-) 14:13:52 <dragotin> michl: sorry 14:14:10 <michl> that mean we need to decide on proposals and best group them already to get a draft program 14:14:15 <dragotin> means we have around 1,5 weeks after you arrive 14:14:55 <michl> dragotin: ts, ts, you've been better in counting 14:15:13 <dragotin> ah - käpsele 14:15:17 <dragotin> one week! 14:15:20 <michl> I'll be back in the office on Aug16, means 4 days to Aug20 14:15:25 <dragotin> I see 14:15:44 <gnokii_> mmh and michlt dont trust us to make a good program? 14:15:45 <FunkyPenguin> well i'd like to do an open panel discussion, if people have suggestions for panel members let me know 14:15:54 <dragotin> ok, seems we have to work even without you 14:16:04 <michl> gnokii_: Doofi 14:16:14 <FunkyPenguin> wie gehts cornelius :) 14:16:20 <cornelius> hi, sorry for being late 14:16:22 <dragotin> gnokii_: we can do it! 14:16:25 <suseROCKs> where did michl say he didn't trust anyone? He's merely talking about his absence and what he will be unable to fulfill during his absence 14:16:39 <michl> I'd like to find a finished program when I return :-) 14:16:46 <dragotin> michl: ok 14:16:49 <cornelius> FunkyPenguin: I'm fine, thanks :-) 14:17:07 <suseROCKs> suseROCKs, How are you? I'm fine! thanks for asking! 14:17:08 <dragotin> I don't see a problem sorting and arranging the proposals we have now 14:17:16 <dragotin> harder is what we do not have now 14:17:42 <dragotin> we still have stuff to work on with key notes 14:17:55 <michl> dragotin: yes, key note is an issue 14:18:07 <dragotin> with the unconferencing about which we talked in the first conference meeting I think 14:18:09 <michl> as frankly - at least myself - haven't done anything on that 14:18:31 * suseROCKs has a suggestion for keynoter but will wait til the proper moment 14:18:36 <FunkyPenguin> well Jos could/should do the opening keynote 14:18:51 <michl> for unconferencing I think the program committee should give some directions/headlines 14:19:20 <dragotin> suseROCKs: didn't you volunteer that time to care about unconferencing? 14:19:31 <michl> suseROCKs: but don't wait too long, key noters need to arrange there schedule in advance 14:19:38 <dragotin> I might be wrong with that... 14:19:40 <FunkyPenguin> personally i dont want to see the conference go down the brainshare style route 14:19:50 <dragotin> FunkyPenguin: what does that mean 14:19:52 <dragotin> ? 14:20:06 <suseROCKs> dragotin, ummm Don't think so. I've kept largely on the sidelines for this conference committee with mostly just giving input wherever it is unwarranted :-) 14:20:16 <FunkyPenguin> dragotin, what i mean is being a suit style conference 14:20:22 <dragotin> suseROCKs: ok, sorry 14:20:30 <michl> FunkyPenguin: this fear is not needed here 14:20:35 <dragotin> FunkyPenguin: Oh, don't worry ;-) 14:20:44 * dragotin won't wear a suit 14:20:53 <dragotin> only cornelius, he usually does so ;-) 14:20:57 <FunkyPenguin> i'll pay to see you wear one ;) 14:21:00 <michl> but FunkyPenguin a skirt perhapbs 14:21:21 * FunkyPenguin remembers seeing localhorst in a suit - that was weird 14:21:30 <dragotin> but back to keynoters, we should find some AIs how we go on on this 14:21:41 <michl> let's get back to to do's for the next 2-3 weeks 14:21:47 <FunkyPenguin> well what do we want from a keynote? 14:21:55 * suseROCKs sees FunkyPenguin sitting at the end of the stage with dollars in fist paying someone to undress/or dress in a suit 14:21:59 <michl> talks should be selectedn and grouped 14:22:01 <gnokii_> FunkyPenguin: publicity 14:22:11 <suseROCKs> so can I give a suggestion for a possible keynoter now? 14:22:20 <FunkyPenguin> gnokii_, ok so publicity for what? 14:22:21 <michl> suseROCKs: we're eager to hear 14:22:34 <FunkyPenguin> you mean get someone like linus or bruce? 14:22:36 <dragotin> FunkyPenguin: Fun, some inspiration, and/or a "side"-topic which has surprising parallels to FOSS 14:22:41 <suseROCKs> I don't know what names you have already discussed previously, but I was at Community Leadership Summit and was asked to look for possible candidates there. 14:22:46 <gnokii_> FunkyPenguin: u asked what we want from a keynote speaker 14:23:07 <FunkyPenguin> gnokii_, thats fine, but a little more clarification is need ;) 14:23:11 <suseROCKs> Only one person jumped out and I really found him personable and great to talk to . Gervase Markham from Mozilla Foundation. And particularly because of his job role His title is Grease Gun 14:23:41 <michl> suseROCKs: I think this would be a good choice, we should ask him 14:23:47 <dragotin> suseROCKs: Gerv could be fun 14:24:07 <suseROCKs> I'll assume you have his contact info already, but if not, ask as I have his card. 14:24:11 <dragotin> but I am hesitant to discuss names in public here 14:24:22 <gnokii_> dragotin: +1 14:24:23 <dragotin> to be honest 14:24:23 <michl> dragotin: valid point 14:24:49 <dragotin> so I volunteer to set up a program committee meeting for early next week 14:24:54 <dragotin> if all agree 14:25:01 * michl agrees 14:25:02 <dragotin> where we could go more in detail 14:25:14 <michl> and drive the selection process 14:25:24 <dragotin> ok? 14:25:36 <michl> maybe out of the submissions additional topics or speakers to approach arise 14:25:37 <FunkyPenguin> if possible can we try and have someone fun and engaging for the closing keynote? 14:25:56 <dragotin> #action dragotin set up private pc meeting early next week 14:26:04 <michl> FunkyPenguin: you mean the one on Saturday 6pm, right? 14:26:08 <wstephenson> FunkyPenguin: compared to last year's closer? 14:26:11 * gnokii_ agrees 14:26:19 <FunkyPenguin> yes 14:26:25 <dragotin> FunkyPenguin: agreed, I have an idea for that 14:26:30 <suseROCKs> Hey... AJaeger closed last year. What are you saying about him? 14:26:41 <FunkyPenguin> i enjoyed last year's but it was a bit on the dry side in all honesty 14:26:46 <wstephenson> the OOo guy 14:26:49 <suseROCKs> +1 FunkyPenguin 14:27:03 <FunkyPenguin> wstephenson, apache foundation 14:27:29 <AJaeger> suseROCKs: I didn't have the closing keynote, just closed after the closing keynote 14:27:54 <suseROCKs> I know... :-) 14:27:57 <suseROCKs> I just couldn't resist 14:28:08 <dragotin> well 14:28:17 <dragotin> other topics we need to discuss? 14:28:23 <suseROCKs> I has one 14:28:29 <dragotin> I think it would be time to put more information into the wiki 14:28:42 <dragotin> like the location, how to get there, travel sponsoring etc. 14:28:48 <dragotin> hotel 14:28:56 <michl> dragotin: more then right 14:29:01 <dragotin> does somebody volunteer for that task? 14:29:09 <michl> we need a better conference web presence 14:29:11 <Siju> just copy it from last year? 14:29:14 <gnokii_> +1 14:29:20 <dragotin> its big fun to work in the new wiki! 14:29:28 <michl> Siju: outsch 14:29:34 <dragotin> Siju: well, yes, with care 14:29:41 <gnokii_> michl weh should ask the boosters to program us a conference center 14:30:02 <dragotin> gnokii_: I already thougth about that 14:30:03 <michl> ademmer: are you around ? 14:30:05 <suseROCKs> dragotin, We, on the marketing team, are debating having a Marketing Hackfest the day before the Conference starts. I'm wondering if we should also see if other teams wish to have a day-long hackfest and try to organize location for several hackfests to occur simultaneously 14:30:25 <ademmer> michl: yes 14:30:30 <dragotin> suseROCKs: cool, but why a day before? 14:30:42 <michl> guys, on topic please 14:30:46 <dragotin> I would vote to have one day during the conf reserved for this kind of activities 14:30:51 <michl> and the topic is openSUSE conference web presence 14:31:00 <dragotin> michl: ACK 14:31:15 <michl> ademmer: just wanted to invite you as we're on openSUSE conference web presence 14:31:18 <FunkyPenguin> well we could, and *should* use retro 14:31:20 <suseROCKs> dragotin, because during a hackfest you're supposed to spend all your time focused on the hackfest. Esp for Marketing team, that would be distracting when we're supposed to be roaming around and seeing what everyone else is doing 14:31:32 <michl> and I heard you may have knowledge with such stuff ;-) 14:32:08 <ademmer> ok 14:32:13 <suseROCKs> a hackfest during a conference is pretty much guaranteed to not have many show up 14:32:53 <michl> maybe someone out of the marketing team, rlihm and ademmer might work together to make openSUSE Conference a competitive and attractive web presence 14:33:12 <dragotin> michl: good 14:33:32 <ademmer> sure 14:33:45 <michl> and of course someone from the program committee like dragotin or myself feed them with content to display 14:33:58 <dragotin> #action cwh - check for a conference system (we had one last year). 14:34:12 <michl> ademmer: does sure translate into I'll help on that one ? 14:34:45 <michl> dragotin: what do you mean with conference system ? 14:34:48 * gnokii_ hopes rlihm uses the conference graphics this time 14:35:12 <michl> an audio system or the regisration tool we used ? 14:35:33 <dragotin> michl: a webpage which lists people, tracks and stuff 14:35:40 <ademmer> michl: I'll help as much as i can - depends on time schedule 14:35:42 <dragotin> henne told me we worked with one last year 14:35:55 <dragotin> and I was hijacking cwh to check that out 14:36:07 <dragotin> sorry for fasttracking ;-) 14:37:01 <cornelius> dragotin: actually i have some software for that, which could be reused. 14:37:29 <suseROCKs> ok so I'll go ahead and organize my hackfest separately then. 14:38:45 <michl> dragotin: would this software include attendee registration ? 14:39:14 <dragotin> michl: please, how can I know? 14:39:32 <dragotin> as I said: I asked cwh to investigate, talk to cornelius etc. pp 14:39:40 <dragotin> no results yet 14:40:01 <michl> at least we need a attendee registration 14:40:11 <henne> last year we used eventbrite.com 14:40:24 <dragotin> cwh: please note the requirements for that 14:40:32 <gnokii_> dragotin, michl should we do that not as a long term thing, for conference 2011? And use this year the attendee collector from last year? 14:40:37 <michl> last year we used eventbrite where people could register and tell us on what day the come etc. 14:41:16 <dragotin> this is offtopic 14:41:26 <henne> by today they even have an smartphone apps etc. pp 14:41:41 <dragotin> why not giving cwh the AI and hear what he found out next week? 14:42:22 <dragotin> anything else important? 14:43:31 <FunkyPenguin> dragotin, using retro 14:44:18 <dragotin> FunkyPenguin: ? 14:44:48 <FunkyPenguin> arent we supposed to be using retro so we can all see the progress of things etc 14:45:12 <FunkyPenguin> as a pm tool we arent exactly using it well to manage this pretty big and crucial project 14:46:18 <dragotin> agreed 14:46:34 <dragotin> but I am unsure if Retro is good for that 14:47:11 <FunkyPenguin> well we need something that can easily be used to show status of AIs show timelines etc 14:47:31 <FunkyPenguin> we need to be able to pencil in rough dates, and see how they fit in 14:48:32 <michl> maybe some direct conversation is here even more efficient then any tool 14:49:06 <michl> we aren't that big group and kind of anytime we're reachable in IRC 14:49:19 <suseROCKs> I'm always hard to find on IRC 14:49:32 <michl> suseROCKs: yes, that's right 14:49:44 <FunkyPenguin> michl, well if we had a rough timeline for milestones etc available to view people would be able to discuss issues better - just my thoughts 14:50:51 <dragotin> I am fine with trying Retro for that if somebody volunteers to help tracking data there 14:51:07 <michl> maybe some old school stuff like we did for the 11.3 launch (which was crucial btw as well) would fullfill the task 14:51:09 <michl> http://old-en.opensuse.org/Marketing/Team/11_3_Launch 14:51:40 <michl> is accessible for everyone and needs one person in charge to track changes and update stuff 14:51:41 <dragotin> what about an AI for FunkyPenguin to investigate on the PM tool question? 14:52:22 <dragotin> FunkyPenguin: do you volunteer? 14:54:03 <FunkyPenguin> dragotin, err sure ok 14:54:11 <michl> dragotin: beside of the meeting next week do you volunteer to drive the conference during my absence ? 14:54:22 <FunkyPenguin> gives me a reason to avoid the wife :) 14:54:50 <dragotin> #action FunkyPenguin to investigate on a PM tool for conference organization 14:55:21 <dragotin> #action dragotin volunteers on driving conference during michls absence 14:55:40 <dragotin> michl: I am more than happy 14:57:02 <michl> anything else ? 14:57:14 <michl> just a general reminder for all 14:57:30 <michl> any ideas, topics, workshops, talks, people 14:57:40 <cornelius> FunkyPenguin: just as an idea: for task tracking I like basecamp 14:57:49 <michl> please come now with your ideas for teh conference to the program committee 14:58:31 <michl> call for papers closes on Saturday, then there will be the 2-3 weeks for program creation 14:58:45 <michl> so now is the last time to get your ideas in 14:58:52 <michl> end of August will be too late ;-) 14:59:17 <FunkyPenguin> cornelius, thanks ill have a look 14:59:48 <michl> anything else ? 14:59:56 <michl> otherwise we may close the meeting 15:00:00 <yaloki> do we have many slots for unconfs ? 15:00:05 <yaloki> or unplanned sessions, rather 15:00:17 <dragotin> yaloki: nothing in stone yet 15:00:26 <yaloki> I'll probably have a talk to do about the new package search, but as it's not finished yet... 15:00:27 <dragotin> I would vote for quite some time 15:00:35 <yaloki> yeah 15:00:46 <michl> and I would vote for quite some outline or topics in advance 15:00:59 <michl> so people know roughly what will happen or to which topic 15:01:09 <michl> we can anyway add stuff adhoc 15:01:16 <yaloki> michl: yeah, I rather meant ad-hoc 15:01:25 <yaloki> like, if I come with a talk proposal in 3 weeks ... :) 15:01:50 <michl> but my experience last year were the unconference part filled up very slowly and peopel then didn't know about interesting stuff for them 15:02:01 <yaloki> michl: yes and no 15:02:19 <michl> so something in between would be perfect, space for adhoc and some topics, headlines in advance 15:02:23 <yaloki> michl: my experience with the planned talks is that most of them were utterly boring and not really useful compared to the unplanned discussion sessions we had (but maybe that's just me) 15:02:47 <michl> yaloki: we're in agreeement - I guess 15:02:49 <yaloki> point is, the "unconf" part can certainly be better.. err.. organized :D 15:02:50 <michl> we need both 15:02:53 <yaloki> aye 15:03:21 <yaloki> well anyway, I think we're all flexible enough to accomodate 15:03:30 <michl> but ball taken, the unconf need some attention 15:03:59 <yaloki> michl: just announcing *where* we have a grid with last-minute talks would help and probably solve most issues 15:04:08 <yaloki> or, rather, that we have one at all 15:04:29 <yaloki> maybe also define one person as being in charge of managing the rooms and schedule, even for ad-hoc things 15:04:44 <yaloki> "you want to do a talk this afternoon → go talk to ..." 15:04:45 <michl> yaloki: right 15:05:51 <suseROCKs> I agree with yaloki's format. We had the same format at Community Leadership Summit and it worked out reaaally realllly well 15:06:39 <michl> anything else? 15:07:38 <michl> 5 15:07:41 <michl> 4 15:07:44 <michl> 3 15:07:46 <michl> 2 15:07:49 <michl> 1 15:07:55 <michl> meeting closed 15:08:09 <michl> #endmeeting 15:08:23 <dragotin> #endmeeting