16:05:59 #startmeeting Marketing Team Meeting 18-January-2011 16:05:59 Meeting started Tue Jan 18 16:05:59 2011 UTC. The chair is suseROCKs. Information about MeetBot at http://wiki.debian.org/MeetBot. 16:05:59 Useful Commands: #action #agreed #help #info #idea #link #topic. 16:07:20 Ok guys 'n gals... we're going to have a simple agenda today focusing on two topics. Of course, as is our tradition, those topics are heavy :-) 16:07:33 1. SCALE + Hackfest (20 minutes) 16:07:42 2. 11.4 Release Planning (Remainder of meeting) 16:08:14 #topic openSUSE Marketing Team Meeting in progress | Topic: SCALE + Hackfest 16:08:34 So let me give you all a quick run through about where we are at and then we can open up for discussions: 16:08:57 1. Travel plans are pretty much underway and we're going to have 10 people at the hackest + 2 people at the SCALE conference 16:09:17 Alan Clark and jospoortvliet will both be giving speaking presentations during regular SCALE sessions 16:09:47 2. We are now doing logistics for the booth planning and I'll get to that in a minute 16:09:52 I am only missing Carlos for the Scale Registration. 16:10:07 yihaaaa 16:10:10 3. lupinstein is working on SCALE openSUSE Day and he should discuss that in a minute as well. 16:10:41 ok so the booth... 16:10:57 We will have a very nice booth with a plasma tv (either 42 inch or 52 inch) and chairs 16:11:08 nice paneled booth courtesy of Novell 16:11:27 And we would like to give 15 minute presentations throughout the weekend 16:12:07 So... we should do some organizing on that idea of making sure we have lots of good topics to talk about at the booth 16:12:23 Think 10-minute presentation and 5 minute Q&A for all 16:13:03 We need to have a discussion also about swag. But let's turn over to lupinstein for any thoughts on openSUSE Day 16:13:09 lupinstein, You have the floor. 16:13:32 Ok, we have be granted openSUSE Day at SCALE 16:14:12 I was think about doing some work shops, but we won't have a lot the means to have computers there, unlisten Jos or Alan can help us 16:15:07 Plus, I need to change the talks, I am working Alan so the SUSE Studio will be cover in the talk, plus there will be a SUSE Studio there as well 16:16:04 lupinstein, so what is it you feel we can accomplish with an openSUSE day? 16:16:07 So I like to resend the ideas I have, see what we can do. I like to explain on the 10 to 15 minute present Bryen is talking about doing. 16:16:11 What day will it be and what resources do we get? 16:17:07 Sorry I am try to rework it, one idea I am want to do is to have the Ambassador get together and give a talk about their commnity 16:17:29 I am also looking at what we can do with out a lab 16:17:40 we could give openSUSE installation courses or something like that? 16:17:55 or build a SUSE Studio distro 16:18:01 or build a package with OBS 16:18:13 these can inititially be presented in 10 min talks at the booth 16:18:17 and I think we have the people who can lead that 16:18:22 then we tell ppl to get hands on experience in the oS day 16:18:22 Sounds good. 16:18:32 just trowing some ideas 16:18:40 I would love to do the SUSE Studio one :D 16:18:41 it's fun :D 16:18:51 sshaw, how do you feel about helping out with OBS labs? 16:18:59 lupinstein: just make a quick schedule and let ppl fill it in 16:19:02 suseROCKs: I'm all for it 16:19:07 sign me up 16:19:08 yes, that what I had plan, but suseROCKs kinda made like we couldn't do because we didn't have the computers 16:19:18 lupinstein: many ppl bring their laptop, right? 16:19:22 visitors too... 16:19:24 I hope :D 16:19:26 jospoortvliet, I am got my talk as well on SUSE Studios 16:19:44 ok, let me resend it and work on as a group 16:19:45 lupinstein: ok but talk is different from workshop, as in - "do this; click there" etc 16:19:47 what's the concern about computers... sorry I'm trying to do a dozen things at once 16:19:53 lupinstein, its not that I said we cant do it. (don't quote me wrongly hehe) but that I want to make sure we have what we need to make it a success. 16:19:56 lupinstein: but as you talk on studio, you could do the workshop too 16:20:06 I'd rather have no openSUSE day than egg on our face cuz we didn't think of all the details (which we're doing now) 16:20:07 we will work it out. 16:20:14 suseROCKs: well you're right in that we have no guarantee that ppl brought their laptop 16:20:22 suseROCKs: it won't be an egg 16:20:28 but we can get a schedule up before hand and tell ppl to bring their laptop! 16:20:30 we have plenty of time to get it worked otu. 16:20:33 out 16:20:36 lupinstein: indeed 16:20:46 we have a month to work it out :-D 16:20:54 we need to make sure we have a bunch of stickers for openSUSE day 16:20:55 jospoortvliet: that what I told suseROCKs, ppl bring computers 16:21:08 people love stickers 16:21:17 sshaw, that'll be part of the swag discussion 16:21:25 Which I think will go on the ML than here. 16:21:41 There's a variety of good swag opportunities I want to get started on this week 16:21:55 yes, I love someone do an openSUSE Banner 16:21:59 ok on SCALE 16:22:05 we are only missing Carlos 16:22:07 lupinstein, we're getting panels for this one 16:22:08 I'm trying to have a XO in our booth 16:22:16 I have every reg. number 16:22:19 XO? 16:22:20 but him 16:22:29 Laptop for Child 16:22:32 ren 16:22:34 oh 16:22:51 suseROCKs: come on, keep up with the acronyms 16:22:58 izabelvalverde: that is super cool 16:23:03 I love you too sshaw 16:23:03 I'm asking their permission allow us to put openSUSE on it 16:23:32 If anyone see Carlos tell him to register, if not I will register, and get him a small t-shirt ( only kidding on the small shirt) 16:23:50 lupinstein, I suggest go ahead and register him. No sense waiting. 16:23:56 ok 16:23:57 I call him and said your message ;) 16:24:14 lupinstein he will go to SP today and will connect later 16:24:35 we need to do a planning page on who is going to bring what 16:24:41 ok so we're 4 minutes over schedule 16:24:56 other than that, I think Jos and suseROCKs have gotten everything else 16:24:57 lupinstein, I need to get more details from Novell before we move on to a general "what are we bringing" list 16:25:04 Hopefully I'll have that in the next couple of days 16:25:45 well that what I have, sorry I would have more, but as I stated last night a friend of the family passed away, and I finish the poster for Jos and gave to Helen to add art 16:25:47 so I am done 16:25:50 any questions 16:26:00 ok so everyone has a general idea of what we're doing at SCALE now? We can continue discussions on the ML now that we have cool idea here 16:26:32 can I say "good work to everyone" especially suseROCKs and lupinstein? 16:26:43 * jospoortvliet does his little "thank you" dance 16:26:47 what if I said no jospoortvliet? 16:26:56 :-) 16:27:05 suseROCKs: then I will keep it at the dance and won't say it was good work :D 16:27:17 hehe 16:27:23 ok I think we can move on to the next topic 16:27:35 I am glad we are going to make a present at scale 16:27:49 #topic openSUSE Marketing Team meeting in progress | Topic: 11.4 Release Campaign 16:28:08 suseROCKs I'm lost 16:28:19 izabelvalverde, how so? 16:28:22 SCALE topic already finished? 16:28:34 yes. unless you needed to add something? 16:29:33 not really I just think we have many things and leave all to ML isn't really productive 16:29:45 I know this off topic, but where is Carlos? 16:29:49 at least for me it's kind of boring read all :D 16:29:50 izabelvalverde: just say what you'd like to discuss 16:29:55 izabelvalverde, ok so we should call a dedicated SCALE planning meeting? 16:29:58 or what you think we should discuss 16:30:14 there are definitely many details to get into and its hard to do it in a general meeting with time constraints 16:30:27 #undo 16:30:27 Removing item from minutes: 16:30:43 I beleive has many topics like letter invitation, hotel confirmation, booth and so on 16:30:58 might I'm little lost :D 16:31:21 izabelvalverde, I agree there are a number of details that are a bit scattered at the moment because there are people involved and we have to coordinate 16:31:37 but I think its a good idea if we have a SCALE planning committee meeting at some point soon. Your point is well taken 16:32:25 just another poinrt... here we are actually think in the SCALE properly but it's a bit long way to get there 16:32:29 quiet now :D 16:32:43 +1 on SCALE planning meeting 16:33:19 to be sure SCALE evolved into something much bigger than the orginal SCALE team had envisioned back in December :-) 16:33:33 izabelvalverde: when it comes to hotel, it's pretty much booked. but yes, lupinstein I think a special meeting would be good... I propose each sends some questions for that meeting, things they want to know, to the ML or bryen and me so we can make sure we have the answers ready. 16:33:56 and some details are definitely getting ahead of us and we need to stop and say hold on... let's get that together so we all maintain the same page 16:34:34 ok... @jospoortvliet hotel it was just an example 16:35:10 jospoortvliet, I think izabelvalverde raises valid points. Does everyone know what's all going on and are all concerns being met? Possibly there's things falling through the cracks and we should not let that happen 16:35:33 We've seen it happen at a recent conference and we are putting a lot at stake in this conference. We want to be able to KICK AZZ! :-) 16:36:05 So let's agree on a time for a meeting when we can talk dedicated about SCALE and its many forms. 16:36:22 lupinstein, sshaw izabelvalverde How do you feel about this Thursday at same hour 16:00 UTC? 16:36:40 depend on work for me 16:36:50 for me it's ok 16:37:37 or do you guys prefer later in the day (which would be evening for izabelvalverde and she wouldn't juggle with her own work) and it would be afternoon for the rest of us 16:38:00 oh wait if it s Thursday I can't do evenign only 16:00 UTC 16:38:13 dance class :D 16:38:33 that's right Ms. Rogers! Be prepared to dance in the parking lot at the hotel soon! 16:38:41 tonight or thursday it's ok for me 16:39:12 izabelvalverde, what time locally is good for you? 16:40:08 same today or later like in 5 hours from now :) 16:40:33 should be 22:00 UTC? right? 16:40:37 7 p.m. izabelvalverde 3 p.m. suseROCKs 4 p.m. lupinstein and 2 p.m. sshaw 16:40:44 how's that? 16:41:03 for today or thursday? 16:41:07 today 16:41:26 not really I can around 9 pm 16:41:53 lupinstein sshaw ? 16:41:56 lupinstein, that's 6 p.m. your time. Cool? 16:42:36 izabelvalverde, let's go ahed with that and whomever can show up we work on details and if there's more details to work on we arrange another gathering soon 16:42:50 but building up details/list/etc. we can certainly move forward on that. Agree? 16:43:03 yes :D 16:43:26 ok so that's settled. 9 p.m. izabelvalverde 6 p.m. lupinstein 5 p.m. suseROCKs 4 pm sshaw 16:43:35 can we move to next topic? Running out of time here :-D 16:44:09 #topic openSUSE Marketing Team Meeting in progress | Topic: 11.4 Release Campaign 16:45:03 A little incentive before we go forth on this topic... 16:45:15 We need to get started on this campaign quickly and organize what we need to do. 16:45:26 Hackfest is part of the purpose of 11.4 Campaign. 16:45:49 Many of you talk about wanting to see part of L.A. while we are at hackfest. Here's the catch.... 16:46:13 The more we get done BEFORE we get to L.A. the more likely we will have time to visit a little bit in L.A. 16:46:18 Hope that's good incentive guys! :-) 16:46:47 so jospoortvliet if you can join in on this very important discussion I'd love it :-D 16:47:03 the good part of build something together in LA is we can brainstorming 16:47:03 ok 16:47:13 izabelvalverde: well yes, but it'll be late 16:47:22 ok so for the release we have the basics 16:47:26 that is a release announcement 16:47:27 Here's what I would like to propose for us all going forth... If you recall in December we did a damn good job of dividing up what we need in Marketing and the divide-and-conquer strategy worked very well 16:47:47 suseROCKs: go on pls 16:48:02 I'd like to propose that we use that same strategy and get people to lead in categories for the campaign 16:48:11 one person leading on ambassador/launch party planning 16:48:18 one person on materials/writing 16:48:23 one person on social media 16:48:24 etc. 16:48:46 instead of one person trying to handle it all and instead of all the team trying to handle it all together and causing confusion 16:48:49 where's Manu? he is pretty good on it 16:48:51 what do you think? 16:49:25 suseROCKs: I agree, good plan 16:49:33 and I volunteer for materials/writing 16:49:45 it's what I can do best I guess ;-) 16:49:47 and we can use the todos from the collab days as our basis 16:50:02 surely some of those are useful yes 16:50:04 jospoortvliet, go for it then 16:50:17 k 16:50:38 and I'll be glad to work with Manu on social media. I organized a very successful soc media campaign for 11.2 release 16:51:38 let's reach out to the amabassador team and lupinstein and ask them how they want to organize their part 16:51:54 any thoughts? folks? 16:52:06 ok 16:53:00 Warning folks! If you don't speak up now I'm going to tickle every one of you when I see you! 16:53:24 brb someone at door. 16:55:55 back 16:55:59 ok so let's do that then 16:56:18 #action jospoortvliet to lead the materials/writing part of the 11.4 Release Campaign 16:56:22 at this time no, just sleep 16:57:04 #action suseROCKs to contact ambassdor leadership team to plan the Ambassdar/Lauch Party for 11.4 Release campaign 16:57:23 #action suserocks and manugupt1 to lead the social media for 11.4 Release campaign 16:57:38 I want to make one thing clear as we go forth.... 16:57:53 We want to make a big splash leading up to release day which is March 10 16:58:26 But also keep in mind that the 11.4 campaign does not end on March 10. It continues until the next release in November 16:58:38 hehe 16:58:41 So this is an ongoing campaign. 16:59:07 so focus not only on short-term ideas but also long term ideas. Okay folks? 16:59:32 jospoortvliet, anything else you want to add to this topic today? 16:59:41 nope 16:59:50 the idea to split up responsibilities is awesome 16:59:51 ... 16:59:52 Remember the more we do now the more fun we can have in L.A.! 17:00:00 indeed :D 17:00:16 suseROCKs: you still want me to reach out 17:00:26 I don't mind just let me know what needs to be done on my part 17:00:47 lupinstein, reach out to? Ambassador team? 17:01:06 (11:51:07 AM) suseROCKs: let's reach out to the amabassador team and lupinstein and ask them how they want to organize their part 17:01:15 or you can lead it if you want too. Remember that ambassador stuff is a lot of work to coordinate globally so I don't want any one person handling every single detail. That's too much burden 17:02:04 I think this would be good to have myself, manu, kostas, and calos, and you to work on 17:02:12 make a team 17:02:28 ok lupinstein then I'm going to leave it to you to coordinate with those folks and make the plans 17:02:47 ok. adding to my list. 17:02:51 awesome 17:03:40 ok I think we covered the major gist of our campaign strategy plan then and we can wrap up now 17:03:55 #topic openSUSE Marketing Team Meeting | Next meeting? 17:04:17 let's quickly figure this out. Our general meetings are now on every third tuesday of the month 17:04:24 but next month many of us will be in L.A. 17:04:36 Do we want to have a general meeting before? Or just use the hackfest as our general meeting? 17:04:55 suseROCKs: no reason not do do the meeting at the hackfest, of course on IRC... 17:05:17 yes 17:05:19 why not 17:05:20 it would be good, I can kick you in the nuts when you say something stupid in real life instead of virtually :D 17:05:35 or even ask lupinstein to do it so we can all watch! 17:05:36 jospoortvliet, so I can't drool over your beautiful hair in person? 17:05:37 I would pay to see that 17:05:43 LOL 17:05:47 $1 my charge 17:06:20 ok so that's settled. our IRC meeting will take place in Los Angeles 17:06:37 I guess we can wrap up now. How nice! we kept it ~1 hour today. good job folks! 17:06:40 for announce is late LA but for other things isn ? 17:07:01 izabelvalverde_, such as? 17:07:10 the new board 17:07:22 ahh good topic 17:07:22 and in case it is unclear: if anyone objects to this, he/she should just speak up. don't feel decisions are taken by me, lupinstein or suseROCKs or anything - we just interpret silence as agreement so it's on all of you :D 17:07:29 can you still doing the meetings? 17:08:06 I mean... LA can be complicated for the new board to add 17:08:24 to bring everyone up to speed... around Jan 26 (or thereafter) we will have a new board elected. We need to be prepared to spread the word about the results as soon as the new board is announced 17:08:31 and I'm not saying about Board meeting :D 17:08:48 and we need to help engage jouranlists to talk with new board members (like we did in previous board election) 17:09:13 so that event is happening around end of next week 17:09:20 so all we can talk in ML 17:09:26 suseROCKs: just an idea. How about we delay the announcement two days but notify press right away and offer them a chance for an interview with the new board members? 17:09:49 jospoortvliet, totally up to the election officials if they want to delay that 17:09:59 true' 17:10:12 but maybe they are willing to make marketing team happy ;-) 17:10:16 jfyi I'm already asking the officials to consider delaying the end of the election phase due to the fact that people still can't vote right now 17:10:20 if others think it's a good idea of course... 17:10:40 suseROCKs it's workin now 17:10:46 working :) 17:11:07 good to hear that. Although I'm still concerned that 1/3 of the phase was unvotable :-( 17:11:30 but let me reach out to the officials and ask them if they don't mind giving a 2-day delay for press purposes 17:11:48 I know this isn't the room to talk about it 17:12:05 but does anyone know what is going on with Nelson, is he in or not 17:12:17 afaik he put himself back in the race 17:12:33 mr nelson is probably in... but he can change his mind any second now ;-) 17:13:06 ok, this election a bit confusion 17:13:09 clearly not good person to be in a Board 17:13:19 izabelvalverde_: indeed 17:13:23 lupinstein, if you have concerns about the confusion you should address it to the election officials. They're the only ones who can make a decision one way or another 17:13:38 izabelvalverde_: then again, maybe it'd be fun if board announcements would suddenly have drama queen quotes in them :D 17:13:59 hehe 17:14:03 * suseROCKs tries to act serious and not LOL jospoortvliet's last statement but seriously CANNOT! 17:14:03 :D 17:14:33 * lupinstein looks away shaking his head 17:14:39 :D 17:14:41 hehehe 17:14:42 #action suseROCKs to talk to election officials about delaying announcement to prepare for press engagements 17:15:04 ok so I think we covered this topic well. izabelvalverde_ thanks for bringing it up. 17:15:20 Are there other pressing items we need to think about before next meeting? Any other events around the community? 17:15:41 the election officials were great helping us with informations... I just would like to give them another thanks ;) 17:16:21 * suseROCKs seconds izabelvalverde_ and raises applause to the officials including HeliosReds who is in the channel now 17:16:44 :-) 17:16:58 +1 17:17:11 ok so let's wrap up 17:17:15 +11 17:17:17 :) 17:17:29 as I see no one else bringing up last topics we should close the meeting now 17:17:51 objections? 17:17:53 3... 17:17:57 2.... 17:17:58 ops 17:18:00 no 17:18:02 :D 17:18:03 :-P 17:18:06 1... 17:18:15 #endmeeting