17:06:57 <manugupt1> #startmeeting Project Meeting 3rd Oct 2012 17:06:57 <bugbot> Meeting started Wed Oct 3 17:06:57 2012 UTC. The chair is manugupt1. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:06:57 <bugbot> Useful Commands: #action #agreed #help #info #idea #link #topic. 17:07:24 <jospoortvliet> #agreed 17:07:26 <jospoortvliet> ;-) 17:07:29 <manugupt1> #topic openSUSE Conference by jospoortvliet 17:07:46 <suseROCKs> watch it jospoortvliet. I don't appreciate when people try to be funny on IRC! 17:08:01 <manugupt1> jospoortvliet: the floor is all yours.. 17:08:12 <jospoortvliet> tampakrap: ping :D 17:08:24 <jospoortvliet> about the conference, then 17:08:29 <tampakrap> I'm here 17:08:31 <suseROCKs> where'd these dark clouds come from? 17:08:51 <jospoortvliet> we're working via Trello, planning stuff 17:08:53 <jospoortvliet> https://trello.com/board/opensuse-conference/503b692a387cdc6d5388ad08 17:08:54 <jospoortvliet> if you want to help 17:09:22 <jospoortvliet> the latest calls for help have been us looking for volunteers to help do interviews with the speakers of the event to promote it: http://en.opensuse.org/openSUSE:Conference_Interviews 17:09:35 <jospoortvliet> and in general, become volunteer for the event on-the-spot: 17:09:41 <manugupt1> #info If you want to help with conference, pick a task from https://trello.com/board/opensuse-conference/503b692a387cdc6d5388ad08 17:09:47 <jospoortvliet> http://en.opensuse.org/openSUSE:Conference_volunteers 17:09:52 <jospoortvliet> thank you manugupt1 17:09:59 * manugupt1 will keep on doing it 17:10:04 <jospoortvliet> you'll have to ask one of us to add you to the trello 17:10:15 <jospoortvliet> but that's not too hard if you have an account so don't let that be a barrier please! 17:10:22 <jospoortvliet> we still need lots of help 17:10:25 <manugupt1> jospoortvliet: Ok.. 17:10:31 <ita> henne: ping 17:10:37 <jospoortvliet> otherwise, tampakrap you might have things to say 17:10:50 <manugupt1> #info Interview interesting people from http://en.opensuse.org/openSUSE:Conference_Interviews 17:10:55 <jospoortvliet> ita: we're in a meeting, unless you have something to add I'd like to ask you to wait a bit until it is over :D 17:11:30 <jospoortvliet> One piece of news - bof sessions can now be scheduled: http://en.opensuse.org/openSUSE:Conference_BoF_sessions 17:11:36 <jospoortvliet> before I forget :D 17:11:42 <jospoortvliet> published earlier today on news.o.o 17:11:50 <tampakrap> sorry give me a min 17:11:58 <manugupt1> #info bof sessions can now be scheduled: http://en.opensuse.org/openSUSE:Conference_BoF_sessions 17:12:07 <manugupt1> tampakrap: sure :) 17:12:08 <tampakrap> i have an issue with my laptop 17:12:18 <suseROCKs> !support @ tampakrap 17:12:18 <SUSEhelp> tampakrap: For general technical support on IRC, please go to #opensuse (/join #opensuse). You may also wish to submit your question via http://forums.opensuse.org. Or join the support mailing list by sending an email to opensuse+subscribe@opensuse.org 17:12:24 <tampakrap> im on the phone now 17:12:35 <suseROCKs> :-D 17:12:44 <jospoortvliet> aw bad timing. Ok, is there anyone else who has something to say about the conference planning/organization? 17:12:54 <jospoortvliet> note that trello gives you a reasonably good idea of the status... 17:12:56 <suseROCKs> I do! 17:13:24 * manugupt1 listens 17:13:24 <suseROCKs> Been observing from a rather remote distance all the planning going on for oSC this year and I think you guys deserve a round of applause for all the hard work you're doing! 17:13:36 <manugupt1> +1 :D 17:14:01 <manugupt1> and to suseROCKs and AlanClark and team for an awesome summit :) 17:14:09 <tampakrap> suseROCKs: when I said I have an issue with my laptop I didn't ask for support :P 17:14:20 <tampakrap> anyway, about the conference 17:14:22 <jospoortvliet> thanks, that is appreciated... It is quite a ride, as usual. But we have lots of help, from people like you, izabel, Stella and others working behind the scenes, taking care of things. That saves stress... 17:14:30 <tampakrap> we DESPERATELLY NEED PEOPLE TO STEP UP 17:14:54 <manugupt1> #info People must step up to volunteeer for the conference 17:15:09 <tampakrap> we have tons of tasks, we need volunteers, even to pick up small tasks so that we don't have to do them 17:15:37 <tampakrap> especially we would appreciate people coming one or two days before the event (there is also a welcome party on friday) 17:15:45 <tampakrap> and we need many people for onsite support 17:15:54 <tampakrap> for many different tasks 17:16:23 <tampakrap> we coordinate in opensuse-conference mailing list mostly and occasionally here, and we use trello for organization planning 17:16:54 <tampakrap> and we can add anyone who is willing to help in our trello instance to see the live stream of our tasks 17:17:16 <tampakrap> I'm not going into details about the tasks that are pending, I think I made my point 17:17:28 <manugupt1> Just a quick question, to add myself or the others to the trello do we need to mail somewhere 17:17:35 <manugupt1> preferably oo-conference ML? 17:17:37 <manugupt1> right 17:17:40 <tampakrap> yes the list 17:18:04 <manugupt1> #info to join the trello board, mail the oo-conference list with your trello credentials 17:18:09 <tampakrap> I'm already acting as proxy for people needing stuff either from inside suse or from anyone else 17:18:15 <manugupt1> tampakrap: cant we make it public and would not that be better 17:18:21 <tampakrap> I became really good at yelling people 17:18:31 <tampakrap> it can't be made public for various reasons 17:18:48 <manugupt1> tampakrap: ok.. 17:19:06 <manugupt1> Can we move on to the next topic tampakrap jospoortvliet or do you have anything else 17:19:15 <tampakrap> yes, a brief status update 17:19:23 <manugupt1> sure.. 17:19:54 * suseROCKs dares tampakrap to try to yell at the Deaf guy... 17:20:01 <tampakrap> for those who don't follow the news.o.o and planet, we announced the schedule, we have 2 full days of presentations and workshops, and the 2 extra opensuse only days 17:20:11 <jospoortvliet> next 17:20:14 <tampakrap> we will announce the parties soon 17:20:37 <suseROCKs> Will you be raffling off tigerfoot's Geeko Car? 17:20:39 <tampakrap> and we are going to have a great event, spread it around! 17:20:50 <manugupt1> #info for those who don't follow the news.o.o and planet, we announced the schedule, we have 2 full days of presentations and workshops, and the 2 extra opensuse only days and a great event is ahead 17:21:36 <suseROCKs> manugupt1, Probably should add -<nick> at the beginning or end, so people don't think you made all those quotes yourself when reading minutes :-D 17:22:00 <manugupt1> Thanks a lot tampakrap and jospoortvliet 17:22:01 <tampakrap> I'm available for questions, else feel free to move, thanks for your time 17:22:09 <manugupt1> suseROCKs: Next time will surely do that 17:22:21 <manugupt1> #topic Inactive mailing lists 17:22:33 <manugupt1> Next in the agenda is inactive mls 17:22:43 <suseROCKs> this topic still exists?? 17:22:44 <manugupt1> AlanClark: there? 17:22:51 <manugupt1> suseROCKs: yes 17:22:57 <suseROCKs> seems the topic itself has become inactive. :-( 17:23:12 <manugupt1> blinux 17:23:13 <manugupt1> blinux-de 17:23:14 <manugupt1> opensuse-amd64 17:23:15 <manugupt1> opensuse-factory-base 17:23:17 <manugupt1> opensuse-factory-graphics 17:23:18 <manugupt1> opensuse-factory-mozilla 17:23:20 <manugupt1> opensuse-goblin 17:23:21 <manugupt1> opensuse-ia64 17:23:23 <manugupt1> opensuse-networking 17:23:25 <manugupt1> opensuse-proofreading 17:23:26 <manugupt1> opensuse-ux 17:23:27 <manugupt1> proxy-suite 17:23:29 <manugupt1> radeonh 17:23:31 <manugupt1> opensuse-wiki (merge into opensuse-web) 17:23:32 <manugupt1> These are the mailing lists, so if everyone agrees here we will do the needful by mailing it to admin@oo 17:23:40 <manugupt1> Thats ok with everyone? 17:24:02 <suseROCKs> isn't there a longer list of MLs that were proposed to be defuncted or merged a while ago? 17:24:12 <manugupt1> suseROCKs: I see only these at the moment 17:24:33 <cboltz> this looks like the "old" list of MLs at the first view 17:24:35 <suseROCKs> e.g I think -ambassador ML still hasn't been mreged into -marketing. Or did I miss the merge? 17:24:45 <cboltz> I'd guess nobody actually closed or merged them until now 17:24:49 <suseROCKs> and btw, no one could see blinux :-) 17:24:50 <manugupt1> suseROCKs: We will have to wait for it.. I guess 17:25:02 <manugupt1> cboltz: I will send a mail then again to admin@oo 17:25:12 <manugupt1> Can we move on to the next topic 17:25:19 <suseROCKs> this was henne's AI. 17:25:45 <manugupt1> suseROCKs: We will send it and finish it.. 17:25:57 <suseROCKs> :-) 17:26:09 <manugupt1> can we move on to the next topic now 17:26:16 <suseROCKs> I dunno, can you? 17:26:37 <manugupt1> suseROCKs: I can mail admin@oo and ping others to get the needful done atleast I can poke :D 17:26:45 <manugupt1> ok.. besides that next topic now 17:26:56 <manugupt1> #topic Code-in updat 17:27:07 <manugupt1> I have started making the wiki pages thanks to Rajko 17:27:30 <manugupt1> Matt and me are the admins this time and if robjo steps up that would be awesome :D 17:27:42 <manugupt1> We need tasks now so people can start filling up the tasks 17:28:04 <manugupt1> Also, This time GCi has no money and every org chooses 2 winners by a vote 17:28:05 <robjo> manugupt1: you can add me as admin 17:28:17 <manugupt1> robjo: I will do that then :) Thanks 17:28:43 <manugupt1> I need reviewers for the wiki page http://wiki.opensuse.org/openSUSE:GCI and someone to write an announcement 17:28:47 <manugupt1> Any volunteers 17:28:50 <manugupt1> for that 17:29:33 <manugupt1> robjo: Can you review the wiki pages once to make sure they conform with this year rules and I have not missed anything of importance 17:29:50 <manugupt1> I will edit the wiki 17:30:09 <suseROCKs> make that an #action item 17:30:25 <manugupt1> #action review GCI wiki pages ( volunteer needed) 17:30:36 <manugupt1> #action GCI announcement (volunteer needed) 17:30:56 <suseROCKs> When do you plan the GCI announcement? 17:31:12 <manugupt1> suseROCKs: Well this is a call for mentors so preferably by this weekend 17:31:17 <manugupt1> and ready to push by monday 17:31:23 <suseROCKs> with all the news going on right now, that might get drowned if not properly scheduled. 17:31:59 <manugupt1> I agree :) 17:32:18 <manugupt1> Ok.. Thats it from my side.. any more comments 17:32:26 <manugupt1> on GCI 17:33:03 <manugupt1> Ok.. Next topic thats mine too I guess 17:33:33 <manugupt1> #topic Proposal ( so manugupt1 needs inputs ) 17:34:16 <manugupt1> What i am proposing here is the Board should take up responsibility of publishing various things that are going in and around the community 17:34:39 <manugupt1> 1. We can start off with a few teams which are well defined like the conference team, travel team etc etc 17:34:53 <manugupt1> and then make a report to publish it on news 17:35:27 <manugupt1> Since we are learning as of now ( and have no automation at the moment ) we can start with a few teams 17:35:43 <manugupt1> We can publish the reports bi-monthly 17:36:02 <manugupt1> and then when we are all settled we can incorporate more teams and make quarterly reports 17:36:09 <manugupt1> That is my idea 17:36:14 <manugupt1> What do you guys think 17:36:58 <jospoortvliet> I think it is very good and important 17:36:59 <hendersj> I like the idea - some publicity on things going on in the community would be good. 17:37:14 <jospoortvliet> actually, there's an agenda item here which is kind'a related - by tux93 17:37:19 <hendersj> Even within the community, it's hard to know what other teams are doing 17:37:24 <jospoortvliet> hendersj: exactly 17:37:27 <jospoortvliet> and how well things are going 17:37:28 <jospoortvliet> or NOT 17:37:32 <hendersj> Yes 17:37:44 <jospoortvliet> sometimes, if teams have problems but do not say something, things just disappear 17:37:46 <jospoortvliet> that is a problem 17:37:51 <jospoortvliet> manugupt1: awesome plan therefor 17:38:02 <hendersj> I think it would definitely help cross-team collaboration as well 17:38:07 <hendersj> And reduce duplication of efforts 17:38:13 <suseROCKs> +1 17:38:18 <jospoortvliet> hendersj: clarity could help with those as well, yes 17:38:29 <jospoortvliet> hendersj: for me, the biggest deal is knowing the 'health' of teams 17:38:35 <jospoortvliet> some are NOT healthy but that is not visible 17:38:59 <suseROCKs> also, frequent meeting summaries posted on ML and elsewhere so people who miss meetings still know what's happening without being forced to read ugly transcripts 17:39:00 <manugupt1> Ok.. In general I think everyone agrees 17:39:11 <jospoortvliet> I'd love to see a 'dashboard' of openSUSE teams, with those pretty green/yellow/red lights, plain and simple :D 17:39:30 <jospoortvliet> manugupt1: what did the board think of this 17:39:51 <manugupt1> jospoortvliet: I have not received any reply as of now.. but vuntz agrees when I spoke to him 17:39:52 <jospoortvliet> did you get feedback from, say, henne, FunkyPenguin, will stephenson? 17:39:56 <suseROCKs> what would the lights signify? 17:40:04 <jospoortvliet> ok vuntz likes it, that's good 17:40:16 <jospoortvliet> but the others, what, they don't care, or? 17:40:49 <manugupt1> jospoortvliet: I dont know.. I guess I will send a mail again and inform and since they have not responded we can go with the decision we make here I guess 17:40:58 <suseROCKs> I should mention this subject was brought up during the Summit General Meeting and the general tone was "more info please" including what manu suggests about quarterly reports and meeting summaries. 17:41:00 <jospoortvliet> suseROCKs: well, say, for the admin team: response time to mails (the agenda item from tux93 describes how he has been sending mails for a month now, no reply. That should simply not happen, or at least - not go unnoticed by the community) 17:41:26 <jospoortvliet> manugupt1: ok, so how do you want to proceed, what exactly do you plan to do? 17:41:41 <suseROCKs> jospoortvliet, meaning emails to the board? 17:41:44 <manugupt1> jospoortvliet: I have already mailed the travel-support team and they agree to it 17:42:11 <manugupt1> jospoortvliet: Other than that I am focussing on our release team and other teams and ask them about it 17:42:14 <jospoortvliet> manugupt1: awesome 17:42:38 <manugupt1> jospoortvliet: there are other teams like the marketing team ( non-technical ) teams about which we should have info 17:43:07 <manugupt1> also I guess I will ask SUSE admins to give me access to their google webmaster tool like site to gain web statistics 17:43:17 <izabelvalverde_> manugupt1 we talked about it and we said that the board should decide how to handle with the results 17:43:22 <manugupt1> I plan to present my first report in the 2nd week of November 17:43:29 <izabelvalverde_> Board means more than one I guess 17:43:34 <manugupt1> izabelvalverde_: vuntz agrees 17:43:44 <manugupt1> izabelvalverde_: and if Board does not respond then? 17:44:08 <izabelvalverde_> Andy as well but not public request yet 17:44:31 <izabelvalverde_> but we have all in case is needed ;) 17:44:49 <manugupt1> izabelvalverde_: then all is cool I guess :) 17:45:11 <izabelvalverde_> Board usually answers when I asked them before 17:45:16 <manugupt1> izabelvalverde_: By the way I have sent the board mail twice and have not received a response 17:45:47 <manugupt1> So I will send a mail again and try again :) 17:45:57 <jospoortvliet> manugupt1: then we might need a report from the board itself, too, as it seems they are not responsive either :D 17:46:01 <manugupt1> otherwise we will move maintaining status quo 17:46:04 <jospoortvliet> at leat not to themselves :D 17:46:25 <jospoortvliet> manugupt1: I think you should go and do it, if other board members don't support you that should not be a reason to let things NOT happen. 17:46:43 <manugupt1> jospoortvliet: Board as of now had no definite tasks so this is one of the tasks I want to set a definite 17:46:48 * jospoortvliet thinks that if this happens it should be public AND reflect poorly on board members who don't bother to do what they promised when they were trying to get elected 17:46:54 <manugupt1> so if the board does not report it is non-performing :) 17:46:57 <suseROCKs> +1 to jospoortvliet! 17:47:19 <hendersj> Yes, agreed 17:47:42 <manugupt1> Facilitate communication with all areas of the community this was always there but a proper way was missing 17:47:46 <hendersj> I was just thinking - wasn't one of the reasons this meeting time changed so there'd be better attendance? 17:48:08 <manugupt1> hendersj: Its not good timing at europe :) We need to discuss timings again 17:48:24 <hendersj> That is one of the challenges of such a distributed team, certainly. 17:48:27 <izabelvalverde_> also shouldn't have a "quorum" to happen? 17:48:29 <suseROCKs> hendersj, It was indeed changed to actually later in the day, but when still no one showed up, it got pushed back to a saner hour for the rest of us. :-) 17:48:38 <robjo> There is no good time that fits everybody around the world. 17:48:51 <jospoortvliet> robjo: +1 moving it around all the time doesn't help 17:49:12 <jospoortvliet> robjo: we now have US folks, someone from india running the thing, and europeans. I think this time seems to work D: 17:49:13 <robjo> But moving the time and starting the "only if there is an agenda there will be a meeting bs" effectively killed this meeting. 17:49:22 <jospoortvliet> robjo: true 17:49:37 <manugupt1> robjo: Again a proposal 17:49:43 <suseROCKs> izabelvalverde_, In the past, the quorum was used only if there were matters to be voted on by board members during the meeting. if no quorum, then no matters can be voted on, but still general discussions allowed. 17:49:56 <manugupt1> We will have a meeting even if there is no agenda and wait for 5 minutes 17:50:02 <robjo> We used to have a "standing agenda" that made sense and attending thus was relatively easy and became part of the routine, now it's hit or miss. 17:50:04 <izabelvalverde_> suseROCKs thanks :) 17:50:05 <manugupt1> and if no one is there we will dissolve the meeting for that day? 17:50:33 <suseROCKs> robjo, exactly. The standing agenda helped ensure there was always something to be talked about. 17:50:57 <suseROCKs> manugupt1, that would be the logical conclusion, yes. 17:51:03 <robjo> My proposal would be to re-instate a standing agenda and have the meeting all the time. 17:51:22 <manugupt1> Anything I am ok with both of it 17:51:25 <hendersj> Yes, I think consistency would help - if there's not a lot to talk about, people get some time back. 17:51:32 <hendersj> But the expectation should be that it's always held 17:51:56 <hendersj> I think it would also be useful to have representation from the various teams - maybe as part of the reporting that was discussed earlier 17:52:12 <suseROCKs> Also the "don't deviate from agenda at all or add last minute items" hurt things as well. 17:52:17 <robjo> We have enough going on that there are always topics, people do not necessarily bother to put it on the wiki 17:52:20 <hendersj> (by which I mean that reporting could help us identify representation from the teams involved) 17:52:26 <manugupt1> robjo: +1 17:52:29 <suseROCKs> In the old old days, there was a lot of creativity and fostering that in Project meeting is essential. 17:52:49 <suseROCKs> Good things like Community Week was invented DURING a project meeting, even though it wasn't on the agenda. 17:52:50 <jospoortvliet> we're getting off-topic, folks 17:53:00 <jospoortvliet> looks like we have an agenda item for the next meeting or for the end of this one :D 17:53:00 <manugupt1> Ok.. I will summarize here 17:53:55 <manugupt1> I will propose robjo's proposal to the board and the -project ML and if there are enough +1s we will take robjos way, however status reports will have a time limit ( I need that ) 17:54:04 <manugupt1> Is everyone fine with it and then we will end the meeting 17:54:14 <hendersj> Sounds good to me 17:54:26 <suseROCKs> types good to me 17:54:51 <manugupt1> Ok.. Folks then here we go and end the meeting 17:54:56 <manugupt1> meeting end 3 17:55:00 <manugupt1> meeting end 2 17:55:02 <manugupt1> meeting 1 17:55:08 <tigerfoot> m0 17:55:13 <manugupt1> Thanks a lot everyone :) 17:55:16 <manugupt1> #endmeeting